Announcements

These are our recent announcements. You can also view All PeopleSoft Announcements, All Hyperion Announcements, and All Legacy Applications Announcements.

PeopleSoft

  • All users will be locked out of PeopleSoft HCM and Employee Self-Service (ESS) on Wed. 10/18/17 at 5:00 pm At 5:00 pm tonight, Wednesday, October 18, 2017, all users' access to PeopleSoft HCM and ESS (Employee Self-Service) will be removed until payroll is confirmed, typically through the middle of the next day. This means you will not be able to access HCM or ESS during this time. You will have access to the system once payroll is confirmed. We will notify your organization's PeopleSoft HCM contacts when access has been returned.
    Posted by Barbara Thiss
  • PeopleSoft Third Thursday Demo (10/19/17): What’s New in PeopleSoft? This month's Third Thursday topic is "What's New in PeopleSoft?" This is a high level overview of (1) What is currently in Production, (2) Phase 2 projects, and (3) the PUM system upgrade occurring in April 2018. Date/Time: Thursday, October 19, 2017 from 11:00 am - 12:00 pm (REMINDER: The Great California Shakeout is at 10:19 am) Registration: https://register.gotowebinar.com/register/5969207231869704449. Registration is required. Upon registration, look for an email from Citrix/GoToWebinar with connection information. Topics: Please note that the content addresses both HCM and Finance topics at a very high level. What is currently in Production? Employee Self-Service (ESS) Excel-to-CI for HCM Personnel Action Form (PAF) Travel ...
    Posted Oct 17, 2017, 11:26 AM by Peyri Herrera
  • Possible impacts to PeopleSoft performance during the weekend of October 21, 2017 Please note that during the weekend of Saturday, October 21 thru Sunday October 22, 2017, PeopleSoft maintenance will be performed that could result in performance degradation. There will be no downtime. Scheduled processes will not be impacted. There is a small chance that there could be an issue with one of the Application Servers following this work. Please enter a HEAT ticket if you experience intermittent behavior where a process works for one user but not another. Check the Application Server you are on by clicking Control + Shift + J. If you are on AP03, log completely out of PeopleSoft and the log back in. This is to try and get you on a different Application Server so your process can ...
    Posted Oct 17, 2017, 9:51 AM by Barbara Thiss
  • Error message on eProcurement and Supplier pages has been resolved Error message on eProcurement and Supplier pages has been resolved. The web server was restarted and a security sync process was run. If you are getting any other messages, please clear your cache. As always, if you encounter any other problems, please submit a HEAT ticket. Thank you for your patience.
    Posted Oct 16, 2017, 12:14 PM by Barbara Thiss
  • Intermittent error message on eProcurement and Supplier pages Several users have reported getting this error message on ePro/Req and Supplier page in SDFP. If they click OK or navigate to the page again, it goes away. Message comes back for some but not for others. We have notified Managed Services and are doing some research.
    Posted Oct 16, 2017, 11:10 AM by Barbara Thiss
  • Guidelines for Processing Benefits during Payroll Calculation Days Based on communication from districts inquiring why an employee did not receive a paycheck, our research has shown that a common cause for a good number of these questions is the result of processing benefits transactions that were incomplete or incorrect. These transactions include processing events, not terminating relevant benefits, making benefits payline adjustments and if applicable, café cash changes. To ensure that an employee receives a paycheck, it is highly recommended that benefits transactions are processed before the payroll calculation nights to allow sufficient time to view benefit-related calculation error messages. However, if there is a need to process benefits transactions during payroll calculation, complete them before the first and second night calculations so that payroll calculation error ...
    Posted Oct 13, 2017, 4:24 PM by Barbara Thiss
  • October 2017 Paysheets have been created Paysheets for the October 2017 On Cycle have now been created.
    Posted Oct 5, 2017, 10:23 AM by Barbara Thiss
  • HCM Absence Management and Time & Labor Query Updates The following HCM Absence Management and Time & Labor queries have been updated: District Absence Balances (M_AM_DISTRICT_BALANCES). Reported Time Audit (M_TL_REPORTED_TIME_AUDIT). TL Payable Time Audit (M_TL_PAYABLE_TIME_AUDIT). Note: The M_TL_PAYABLE_TIME_AUDIT_DIST query has been retired because the updated M_TL_PAYABLE_TIME_AUDIT query now has a District prompt. District Absence Balances (M_AM_DISTRICT_BALANCES) Query A new Employee ID prompt has been added so you can get a list of absence balances for an individual employee rather than downloading the results to an Excel spreadsheet and filtering for a specific employee. You can still get a list of all employees’ absence balances by typing a ...
    Posted Oct 4, 2017, 3:24 PM by Barbara Thiss
Showing posts 1 - 8 of 1147. View more »

Hyperion

  • Hyperion budget upload template updated on 05/10/17 The budget upload template was updated today, May 10, 2017. The new filename is AdministrationExportData--BudgetUploadTemplateV2_Unprotected.xlsx and is available on the CRC Guides & Job Aids page in the Hyperion section. A one-page instructions sheet is also available. Files to download:Budget upload template: AdministrationExportData--BudgetUploadTemplateV2_Unprotected.xlsx (direct download to Excel) Instructions: Administration Export Data – Budget Upload Template Instructions.pdfChanges to the budget upload template: The instructions on the first worksheet (tab) have been updated with more details. The number of lines for the EXPENSE-BudgetJournal Template has been increased from 3,500 to 9,000. If the Exported data for the Expense lines is more than 9,000 lines, then you can copy down the ...
    Posted May 10, 2017, 4:12 PM by Peyri Herrera
  • Hyperion compensation calculations for future dates in HCM The SALGRINFO files in the HCM M_HYPERION process are programmed to pull the Step Entry Date as the Option Start Date. Therefore, if you enter future dates in HCM (Job Data > Salary Plan tab) that fall after the budget year, for example a date after 06/30/2018 for BY18, and these dates come into Hyperion, then Hyperion will not perform any compensation calculations for these records. In other words you will not see a base salary in Hyperion. To include base salary for these employees, change the Start Date (to 7/1/2017) on the Salary Grades tab under Maintain Employees by Position. IMPORTANT! Keep in mind that any start or stop date is extremely important in Hyperion ...
    Posted May 4, 2017, 8:58 AM by Peyri Herrera
  • How do I submit the pseudo data request? If your district wants to set up pseudo positions for Substitutes, Extra help and Overtime, download and complete the Pseudo Data Request Template, then attach it to a new HEAT ticket. The application will need to go into maintenance mode while it is loaded. The CRC will let you know when that occurs. When Hyperion is in maintenance mode, you will not have access to do anything.
    Posted May 4, 2017, 8:57 AM by Peyri Herrera
  • PeopleSoft maintenance Sat, 04/29/17 from 12:00 am - 8:00 am PeopleSoft maintenance is scheduled for the morning of Saturday, April 29, 2017. The Production servers and Hyperion will be patched during the standard 8-hour maintenance window (Saturday, 12:00 am - 8:00 am).
    Posted Apr 17, 2017, 5:00 PM by Peyri Herrera
  • Log out of Hyperion from 12:30-1:00 pm today, 04/05/17 Hyperion Users: Please do not use Hyperion from 12:30-1:00 pm today, April 5, 2017. Some maintenance will be performed at this time. If you are currently using Hyperion, please log out.
    Posted Apr 5, 2017, 12:28 PM by Peyri Herrera
  • Pseudo Positions If your district wants to set up pseudo positions for Substitutes, Extra help and Overtime, MITI will assist with the set-up your Pseudo information for your Budget Year FY18. You will need to fill out the Pseudo Data Request Template located on the CRC website https://docs.google.com/viewer?a=v&pid=sites&srcid=c2Rjb2UubmV0fGNyY3xneDo3ZGFlNTM2NGJiNzYwODk0 so the information can be loaded into Hyperion. For subsequent years, your pseudo positions will already exist in Hyperion and you will just need to add any additional pseudo positions. CRC is working on a guide for manually adding new pseudo positions.
    Posted Mar 23, 2017, 4:20 PM by Barbara Thiss
  • Hyperion benefit and additional earning calculation for FTE less than 1.0 Hyperion includes the FTE when calculating out benefits and additional earnings. When the FTE is less than 1.0, the budget for these positions will be under budgeted. You will need to correct/inflate the Override Option Value as if the position was a full 1.0 FTE. NOTE: Positions less than 1.0 FTE that were loaded from the HCM extracts have already been corrected. For any new positions added that are less than 1.0 FTE that have a benefit or additional earning with a Value Type of Amount, you will need to correct/inflate the Override Option Value to the correct amount as if the position was a full 1.0 FTE.
    Posted Mar 23, 2017, 4:10 PM by Barbara Thiss
  • Reviewing Hyperion extract files There has been some discussion around reviewing Hyperion extract files. This is recommended but not required. These files are provided to you as a tool to review data and look for inconsistencies. It is easier to review data when they are in a spreadsheet rather than multiple places in Hyperion. Since you are the expert on your data, we give you this opportunity to review the data before it is loaded into Hyperion. If there are things that need to be fixed, you would go into Hyperion and make your changes there. BPS had 26 extracts that over the years we were able to incorporate into the process. Since Hyperion is relatively new, it will take some time to learn ...
    Posted Feb 17, 2017, 4:29 PM by Barbara Thiss
Showing posts 1 - 8 of 15. View more »

Legacy Applications

  • Suggestions for resolving FIS - Vision Content: Reports - Report Manager (RPTMGR4) issue when using Internet Explorer Some users have reported an issue with FIS - Vision Content: Reports - Report Manager (RPTMGR4) Internet Explorer ‘RPTMGR ISView’ access where the screen appears like this: Here are some suggestions to try. Refresh (F5) As simple as it sounds, manually refreshing the page may fix the issue. To do that, just hit the f5 refresh key with the report loaded, and see if it loads any differently. Compatibility View Settings Sometimes with newer versions of Internet Explorer, some features work better when in compatibility view. To check it, IE go to Tools > Compatibility View Settings. If you can’t see the “tools” menu option because you have the menu bar hidden, the first thing to do is right-click somewhere on ...
    Posted Aug 11, 2017, 12:13 PM by Peyri Herrera
  • FIS System: Year End Reminders The following reminders are for the fiscal year end processes and corresponding dates (as applicable) for the month of June and early part of July. Please make sure that Resource 9999 and Object 9511 (Accrual Suspense) are set up for each fund in FY2016-2017. When payroll posts to FIS and 9511 is not set up for a particular Fund and Resource, the system will then have to post to Resource 9999 and Object 9511 for that fund and resource. Important Dates for Year End: 06/21/16 – M12 will post to FIS in the evening. 06/23/16 – Last day to input SXADJs. 06/23/16 – SXADJs will post to FIS this evening. 06/29/16 – Last day to ...
    Posted Jun 17, 2016, 3:17 PM by Peyri Herrera
  • Legacy Payroll and Finance system unavailable tonight, 05/13/16 from 8:00-10:00 pm for maintenance The servers supporting the Legacy Payroll and Financial system require maintenance. The system will be unavailable tonight, Friday, May 13 from 8:00-10:00 pm.
    Posted May 13, 2016, 3:19 PM by Peyri Herrera
  • Legacy Payroll and Financial system unavailable on Sat, 05/21/16 from 6:00 am thru 6:00 pm The SDCOE Integrated Technology Services team will perform system maintenance on the Legacy Payroll and Financial system beginning on Saturday, May 21, 2016 from 6:00 am thru 6:00 pm. The system will be unavailable during this time.
    Posted May 6, 2016, 1:01 PM by Vanessa Boyle
  • Legacy Payroll and Financial system unavailable on Fri, 03/04/16 at 8:00 pm Computer Operations will be performing maintenance on the hardware supporting the Legacy Payroll and Financial system. This maintenance will occur on Friday, March 4 at 8:00 pm. We expect one hour of downtime in addition to normal nightly processing.
    Posted Feb 25, 2016, 5:26 PM by Peyri Herrera
  • EZ Web report system unavailable beginning on Thu, 02/25/16 at 4:30 thru 6:30 pm for system maintenance The EZ Web report system will be unavailable for system maintenance beginning on Thursday, February 25, 2016 at 4:30 thru 6:30 pm.
    Posted Feb 23, 2016, 3:41 PM by Vanessa Boyle
  • SDCOE will print 1099s for all on-line FIS districts on Wed, 01/13/16 The process to print 1099s for all on-line FIS districts will be run at the County Office at the end of the workday on Wednesday, January 13, 2016. The County Office will submit IRS information via electronic transmittal to the IRS and State Franchise Tax Board. District and recipient mailer copies will be available to the districts no later than January 23, 2016.On December 22, 2015, Peyri Herrera sent district contacts information and reminders regarding:The VE1099 screen fields that require codingThe VENDMT (Vendor Maintenance) screen fields that require correct codingReports – Vendor #21, #23, #24January 2016 RemindersTable of State AbbreviationsList of 1099 Telephone Numbers/Contacts by District (use the attached PDF if you ...
    Posted Dec 22, 2015, 2:59 PM by Peyri Herrera
  • PeopleSoft Third Thursday “Supplier Management” Demo on Thu, 12/17/15 at 10:00 am Please join the SDCOE Customer Resource Center on Thursday, December 17, 2015 from 10:00-11:00 am as we cover Supplier Management in Accounts Payable. Suppliers is the PeopleSoft term for vendors. We will explain how to add a Supplier, review an existing Supplier, change the address for a Supplier, update Supplier information, and inactivate a Supplier. In addition, we will show you how the Supplier information is displayed on a purchase order. If you are unable to join us live, the webinar will be available for playback on the CRC PeopleSoft Third Thursday Demos page. Registration link: https://attendee.gotowebinar.com/register/3496799190531525634
    Posted Dec 14, 2015, 12:21 PM by Peyri Herrera
Showing posts 1 - 8 of 51. View more »