Announcements

These are our recent announcements. You can also view All PeopleSoft Announcements, All Hyperion Announcements, and All Legacy Applications Announcements.

PeopleSoft

  • Two new AB119 queries available; the former M_HR_UNION_EMPL_DATA query will be retired 06/21/18 There are two new AB119 queries available: AB119 Law Required Data - M_HR_AB119_LAW_REQ AB119 Law Plus Additional Fields - M_HR_AB119_LAW_PLUS (Review all the data field results and eliminate the fields your organization may not be required to report.) With the introduction of the two new queries, the former AB119 query called M_HR_UNION_EMPL_DATA - AB119 Employees by Union Code will be retired on Thursday, June 21, 2018. 1. AB119 Law Required Data - M_HR_AB119_LAW_REQThe first AB119 query lists employee information for reporting to unions as required by AB 119 California New Employee Orientation Law. Fields: Company, Empl Record, Last, First Name, MI, Suffix, Job Code, Position, Position Title ...
    Posted by Peyri Herrera
  • PeopleSoft system maintenance beginning on Fri, 08/03/18 at 7:00 pm until Sat, 08/04/18 at 7:00 pm Critical security patches must be applied to PeopleSoft. PeopleSoft Portal, Finance, Human Capital Management (HCM), and Employee Self-Service (ESS) will be unavailable beginning Friday, August 3, 2018 at 7:00 pm through Saturday, August 4, 2018 at 7:00 pm. This information will appear upon logging into Portal and ESS from June 20 through August 3, and is also posted on the CRC System Status page.
    Posted by Peyri Herrera
  • REMINDER: Online demo of “New and Revised HCM Queries” on Thu, 06/21/18 at 10:00 am The June 2018 Third Thursday Demo is this week! On Thursday, June 21, 2018 from 10:00 - 11:00 am we will share New and Revised HCM Queries. See and hear about 20+ new and recently revised HCM queries. To register, please see the announcement sent on June 15, 2018.
    Posted Jun 19, 2018, 5:21 PM by Peyri Herrera
  • New Compensation Split query available for HR & Payroll users  After a paycheck becomes available in PeopleSoft Employee Self-Service (ESS), employees can view the Compensation Split page in ESS to view their earnings in greater detail. Multiple Components of Pay (MCOPs), additional pays, stipends, payroll earnings, and items which add to the total gross are listed as line items with corresponding values. Here is a sample Compensation Split for February 2018 as seen by Employee ID 28445 in ESS: Effective June 18, 2018, district office staff with Payroll or Human Resources roles can run the M_PY_COMPENSATION_SPLIT query to see the same information viewed by the employees on the Compensation Split screen in ESS. Here are sample query results for the February 2018 paycheck for Employee ID ...
    Posted Jun 19, 2018, 5:21 PM by Peyri Herrera
  • Known issue with some employees’ Compensation Split listing duplicate items For a small population of employees who receive earnings from additional pay and/or the Timesheet, some have reported an issue with the Employee Self-Service Compensation Split link stating duplicate earnings data. The actual paycheck is not impacted; the paycheck produces the correct amount and excludes the duplicate listing. For example, this sample employee sees a duplicate “XAR Xtra Curr Activity-Cert” earnings for $264.00 on the ESS Compensation Split screen. It is important to note that the paycheck does not include the second listing for $264.00.This issue has been reported to the technical team. As a reminder, to review a paycheck, district office staff can use the Review Paycheck or Review Self Service Paycheck screens ...
    Posted Jun 19, 2018, 5:20 PM by Peyri Herrera
  • Zoom The CRC and Post Implementation Team are switching from GoToWebinar and moving to a new product called Zoom as the tool for online meetings and demos. From your end, it should feel pretty similar when you attend our online sessions. We just wanted to make you aware of this change. Our first online session using Zoom will be next week’s Third Thursday Demo called New and Revised HCM Queries.
    Posted Jun 15, 2018, 5:24 PM by Peyri Herrera
  • PeopleSoft Third Thursday Demo (06/21/18): New and Revised HCM Queries The June 2018 Third Thursday Demo is called New and Revised HCM Queries. See and hear about 20+ new and recently revised HCM queries that are available to you for the following areas of PeopleSoft HCM: Combo Codes, Retirement, Human Resources, Payroll, Benefits, Time & Labor, and Absence Management. Presenters will be from Education Business Systems (EBS) and the SDCOE Retirement Unit. Date/Time: Thursday, June 21, 2018 from 10:00 - 11:00 am (One hour is blocked but we anticipate that the demo will conclude a bit earlier) Registration: https://sdcoe.zoom.us/meeting/register/dbfa04cc442f4d7ec5b9141539e44ee6. Registration is required. Upon registration, look for an email from “Zoom SDCOE CRC” (no-reply@zoom.us) with connection information. Can’t join us ...
    Posted Jun 15, 2018, 5:20 PM by Peyri Herrera
  • New Reason called “Personal Leave” is now available in Job Data and PAF A new Reason called Personal Leave (PEL) has been created. You can select it when using the Action of Leave of Absence - UNPAID (LOA) in Job Data or when creating an Unpaid Leave of Absence PAF (Personnel Action Form). Unpaid Leave of Absence Job Data example: Unpaid Leave of Absence PAF example:
    Posted Jun 15, 2018, 11:45 AM by Peyri Herrera
Showing posts 1 - 8 of 1426. View more »

Hyperion

  • Hyperion Maintenance Complete, System Open May 15, 2018 The Hyperion system maintenance is complete and the system is open to users as of May 15, 2018 at 7:00 am. Users may continue to use the system. If you have any questions, please contact Shauna Stark at shaunas@sdcoe.net
    Posted May 15, 2018, 7:32 AM by Barbara Thiss
  • Hyperion Maintenance at 6:30 PM 05/14/18 The Hyperion system needs to be shut to users for maintenance to the system today, May 14, 2018. Please be out of the system before 6:30 pm so we may conduct the maintenance. This will take approximately 3 hours. Users will be notified tomorrow morning, May 15, 2018, when the system is open again. If you have any questions, please contact Shauna Stark at shaunas@sdcoe.net
    Posted May 14, 2018, 5:56 PM by Barbara Thiss
  • New Hyperion video available for exporting your completed Hyperion budget data and loading into PeopleSoft Finance The CRC has created a new video for Hyperion users that shows step-by-step instructions on the process used to export your completed Hyperion budget data and load it into the Budget Import Template that is used with the PeopleSoft Finance module. The template is used to upload your Adopted budget into PeopleSoft. You should view this video when you are completely finished making all of your adjustments in Hyperion and are ready to upload your budget into PeopleSoft Finance. Video link: Hyperion Data Export to PeopleSoft Budget Import Template (9 min, 39 sec) The video references the following Hyperion User Guide sections: Running Business Rules – p.44 Export Data from Hyperion Workspace – p.150 Downloads referenced from the ...
    Posted Apr 30, 2018, 11:21 AM by Peyri Herrera
  • How to get help with Hyperion (HEAT tickets, guide, tutorials, 1:1 work sessions) To request a 1:1 work session, please email Lori Free-Trout (lfreetrout@sdcoe.net).
    Posted Jan 29, 2018, 4:03 PM by Peyri Herrera
  • Links to Hyperion video tutorials Hyperion - How to Enter Data on Employee History Report Template (7:22) Hyperion - How to Use Sandbox Data (5:41, for Returning Districts only)
    Posted Jan 29, 2018, 4:00 PM by Peyri Herrera
  • Links to Hyperion forms HCM Extracts Content and Audit Guidelines (PDF, v1.0) Hyperion Extracts Request Form (PDF, v3.0) Hyperion Role Assignment Request Form (Excel, v1.0)
    Posted Jan 29, 2018, 3:58 PM by Peyri Herrera
  • Suggested queries to help with auditing HCM data To help with data auditing prior to submitting a request to pull extracts for Hyperion, here are some district-suggested queries. All queries can be found in the HCM module. Recommended by HR users: M_HR_VACANT_POSITIONS (all vacancies, encumbered/unencumbered) M_HR_SAL_GRADE_STEP_BY_EMPL M_PY_MCOP_VALIDATION Recommended by Finance users: FAR_POSITION_W_EE_AND_ACCOUNT M_BN_HEALTH_CURR_ENROLLMENT FAR_POSITIONS_VACANT (encumbered only)
    Posted Jan 29, 2018, 3:56 PM by Peyri Herrera
  • Hyperion documentation updated in January 2018 Here are the most current versions of Hyperion documentation. Hyperion User Guide v2.1.pdf - The Hyperion guide for all users. Contains 11 parts. Version 2.1, updated 01/18/18. (169 pp.) HYP1 Introduction to Hyperion Presentation v2.1.pdf - Slides for HYP1 training on 01/22/18 (37 slides) HYP1 Activity Sheet Jan 2018.pdf - 7 navigation and view activities used during HYP1 Introduction to Hyperion training. Updated 01/19/18 (5 pp.) HYP2 Manage Position and Employee Data Presentation v2.0.pdf - Slides for HYP2 training on 01/29/18 (18 slides)
    Posted Jan 29, 2018, 3:26 PM by Peyri Herrera
Showing posts 1 - 8 of 27. View more »

Legacy Applications

  • Brief downtime for Legacy applications on Sat, 5/26/18 at 7:00 pm From Francisco Tamayo, SDCOE Data Center Administrator: On Saturday, May 26 at 7:00 pm, Network Services will be performing maintenance that impacts Legacy applications. We anticipate a brief outage during this already scheduled maintenance window.
    Posted May 25, 2018, 3:09 PM by Peyri Herrera
  • Legacy unavailable Fri, 05/11/18 from 7:00-8:00 am The Legacy system (FIS, Payroll, etc.) will be unavailable tomorrow, Friday, May 11, 2018 from 7:00-8:00 am due to maintenance.
    Posted May 10, 2018, 9:53 AM by Peyri Herrera
  • Suggestions for resolving FIS - Vision Content: Reports - Report Manager (RPTMGR4) issue when using Internet Explorer Some users have reported an issue with FIS - Vision Content: Reports - Report Manager (RPTMGR4) Internet Explorer ‘RPTMGR ISView’ access where the screen appears like this: Here are some suggestions to try. Refresh (F5) As simple as it sounds, manually refreshing the page may fix the issue. To do that, just hit the f5 refresh key with the report loaded, and see if it loads any differently. Compatibility View Settings Sometimes with newer versions of Internet Explorer, some features work better when in compatibility view. To check it, IE go to Tools > Compatibility View Settings. If you can’t see the “tools” menu option because you have the menu bar hidden, the first thing to do is right-click somewhere on ...
    Posted Aug 11, 2017, 12:13 PM by Peyri Herrera
  • FIS System: Year End Reminders The following reminders are for the fiscal year end processes and corresponding dates (as applicable) for the month of June and early part of July. Please make sure that Resource 9999 and Object 9511 (Accrual Suspense) are set up for each fund in FY2016-2017. When payroll posts to FIS and 9511 is not set up for a particular Fund and Resource, the system will then have to post to Resource 9999 and Object 9511 for that fund and resource. Important Dates for Year End: 06/21/16 – M12 will post to FIS in the evening. 06/23/16 – Last day to input SXADJs. 06/23/16 – SXADJs will post to FIS this evening. 06/29/16 – Last day to ...
    Posted Jun 17, 2016, 3:17 PM by Peyri Herrera
  • Legacy Payroll and Finance system unavailable tonight, 05/13/16 from 8:00-10:00 pm for maintenance The servers supporting the Legacy Payroll and Financial system require maintenance. The system will be unavailable tonight, Friday, May 13 from 8:00-10:00 pm.
    Posted May 13, 2016, 3:19 PM by Peyri Herrera
  • Legacy Payroll and Financial system unavailable on Sat, 05/21/16 from 6:00 am thru 6:00 pm The SDCOE Integrated Technology Services team will perform system maintenance on the Legacy Payroll and Financial system beginning on Saturday, May 21, 2016 from 6:00 am thru 6:00 pm. The system will be unavailable during this time.
    Posted May 6, 2016, 1:01 PM by Vanessa Boyle
  • Legacy Payroll and Financial system unavailable on Fri, 03/04/16 at 8:00 pm Computer Operations will be performing maintenance on the hardware supporting the Legacy Payroll and Financial system. This maintenance will occur on Friday, March 4 at 8:00 pm. We expect one hour of downtime in addition to normal nightly processing.
    Posted Feb 25, 2016, 5:26 PM by Peyri Herrera
  • EZ Web report system unavailable beginning on Thu, 02/25/16 at 4:30 thru 6:30 pm for system maintenance The EZ Web report system will be unavailable for system maintenance beginning on Thursday, February 25, 2016 at 4:30 thru 6:30 pm.
    Posted Feb 23, 2016, 3:41 PM by Vanessa Boyle
Showing posts 1 - 8 of 53. View more »