Announcements

These are our recent announcements. You can also view All PeopleSoft Announcements, All Hyperion Announcements, and All Legacy Applications Announcements.

PeopleSoft

  • February 2017 Payroll Distribution Complete On Friday, February 17, 2017, we sent an announcement asking you to hold off running PEDR reports until notified. This is a follow-up message. The Payroll distribution process is now complete. You can now run PEDR reports. Please wait until the encumbrance calculation has finished before running an extract that includes encumbrances. The CRC will notify you when this is ready.
    Posted Feb 22, 2017, 8:26 AM by Barbara Thiss
  • You are no longer locked out of HCM/ESS (02/17/17) You are no longer locked out of HCM and ESS. The Payroll distribution process is not yet complete. Please hold off on running PEDR reports until notified.
    Posted Feb 17, 2017, 10:16 AM by Barbara Thiss
  • Identifying Exception Hourly Employees and the comparison of HCM to Hyperion The Exception Hourly Employees in HCM and Conversion to Hyperion job aid describes how to identify Exception Hourly Employees and their positions and how that information converts over to Hyperion. Document is available on the CRC website > Resources > PeopleSoft Resources > Guides and Job Aids.
    Posted Feb 16, 2017, 4:42 PM by Barbara Thiss
  • All users will be locked out of PeopleSoft HCM and Employee Self-Service (ESS) on Thurs, 02/16/17 at 5:00 pm At 5:00 pm tonight, Thursday February 16, 2017, all users' access to PeopleSoft HCM and ESS (Employee Self-Service) will be removed until payroll is confirmed, typically through the middle of the next day. This means you will not be able to access HCM or ESS during this time. You will have access to the system once payroll is confirmed. We will notify your organization's PeopleSoft HCM contacts when access has been returned.
    Posted Feb 16, 2017, 4:11 PM by Barbara Thiss
  • ESS and Secure Authorization Portal is available now (9:38 am) Cherry Road has resolved the issue with their data center in New Jersey. Users should now have access to ESS and the Secure Authorization portal. Thank you for your patience while this issue was resolved.
    Posted Feb 15, 2017, 9:46 AM by Barbara Thiss
  • ESS and Secure Authorization is down (8:00am) Cherry Road’s data center in New Jersey is down which affects ESS and the Secure Authorization portal. They are working on getting this back online. User should still be able to log into PS Finance and HCM at the school sites.
    Posted Feb 15, 2017, 8:27 AM by Barbara Thiss
  • PeopleSoft HCM is responding now (2:40 pm) PeopleSoft HCM is responding now. Thank you for your patience.
    Posted Feb 14, 2017, 2:46 PM by Barbara Thiss
  • Users reporting PeopleSoft HCM is not responding Users are reporting PeopleSoft HCM is not responding. The IT team is looking in to this.
    Posted Feb 14, 2017, 2:25 PM by Barbara Thiss
Showing posts 1 - 8 of 879. View more »

Hyperion

  • Reviewing Hyperion extract files There has been some discussion around reviewing Hyperion extract files. This is recommended but not required. These files are provided to you as a tool to review data and look for inconsistencies. It is easier to review data when they are in a spreadsheet rather than multiple places in Hyperion. Since you are the expert on your data, we give you this opportunity to review the data before it is loaded into Hyperion. If there are things that need to be fixed, you would go into Hyperion and make your changes there. BPS had 26 extracts that over the years we were able to incorporate into the process. Since Hyperion is relatively new, it will take some time to learn ...
    Posted Feb 17, 2017, 4:29 PM by Barbara Thiss
  • Checking vacancy, incumbent, and zero FTEs It is importance to check vacancy, incumbent, and zero FTEs. What to look for: Vacancy FTE. Use POSFTE HCP Data View Form in Hyperion. When updating the VACANCY line of a position, either the Maintain Position Data page or the Maintain Employees by Position page can be used. The VACANCY line is different than the INCUMBENT line—where the INCUMBENT line has the employee attached to it, and the VACANCY line does not have an employee attached to it. Matching Vacancy and Incumbent FTE. Use the Maintain Employees by Position. It is necessary to match the FTE for the VACANCY and the INCUMBENT on a position, especially when changing the FTE in any way. The VACANCY line will take over ...
    Posted Feb 17, 2017, 4:28 PM by Barbara Thiss
  • Identifying Exception Hourly Employees and the comparison of HCM to Hyperion The Exception Hourly Employees in HCM and Conversion to Hyperion job aid describes how to identify Exception Hourly Employees and their positions and how that information converts over to Hyperion. Document is available on the CRC website > Resources > PeopleSoft Resources > Guides and Job Aids.
    Posted Feb 16, 2017, 4:49 PM by Barbara Thiss
  • Hyperion user roles assignment form The Hyperion Role Assignment Request Form v1.0 is to be used to inform the CRC of your district’s Hyperion user role assignments. Please fill out the excel form with your district’s user information and attach it to a HEAT ticket for submittal. The closing of the HEAT ticket will be your indication that the request has been completed. The Hyperion Role Assignment Request Form includes 3 tabs: User List: Please fill in the requested user information on this form and indicate with a “Y”, which user role is to be assigned. Role Definition: Brief description of the role. Role Definition Visual: Visual of what the role will see in Hyperion Forms and My Task list.
    Posted Feb 16, 2017, 4:46 PM by Barbara Thiss
  • HCM auditing prior to pulling extracts The following conditions in HCM may adversely affect the HCM Extract files. Multiple incumbents attached to a position (Each position should have only one employee attached to it). Any positional data being pulled from the JOB record and the position is vacant (Vacant positions should not be on a Job Record). Positions attached to multiple Department IDs on the Department Budget Table (Extract pulls position from only one Department Code/ID). Missing Holiday Schedules for exception hourly (Job Data – Payroll tab). Missing Employee's Assigned Work Schedule for exception hourly (Main Menu - Manager Self Service – Time Management – Manage Schedules – Assign Work Schedule). Here are additional items to check in HCM: DBT - Make sure the Earnings chartfield is correct. Department Codes ...
    Posted Feb 16, 2017, 4:44 PM by Barbara Thiss
  • Requesting Hyperion extracts When requesting Hyperion extracts, submit a HEAT ticket and attach your Hyperion Extracts Request Form to have your extracts created and loaded into Hyperion. Directions: Identify the date that you want the extracts to be created (at least 1 week from now). Make sure HCM is correct. Check your Departments, Department Budget Table, Positions, and Employee data carefully. Download the Hyperion Extracts Request Form from the CRC website. Create a HEAT ticket and attach the form to request that your extracts are created and HCM/Finance data are loaded into Hyperion Production.Provide a 1-week lead time for the request to be fulfilled.If there are others on your team who work in Hyperion, be sure to let them ...
    Posted Feb 1, 2017, 12:24 PM by Barbara Thiss
  • Hyperion materials posted on the Resources page All handouts and PowerPoint presentations used during Hyperion training will be posted on the Resources page in a folder labeled "Hyperion." The materials for HYP1 Introduction to Hyperion are now available.
    Posted Dec 1, 2016, 8:56 AM by Peyri Herrera
  • Hyperion training begins today, 12/01/16 On December 1, 2016, the CRC is conducting HYP1 Introduction to Hyperion, the first of 6 Hyperion courses offered for budget planning for next fiscal year. To view the training calendar and descriptions of classes, please refer to Hyperion Training Calendar v1.1.pdf posted on the PeopleSoft Training & Events page. Classes are offered in December 2016 and January/February 2017.
    Posted Dec 1, 2016, 9:15 AM by Peyri Herrera
Showing posts 1 - 8 of 8. View more »

Legacy Applications

  • FIS System: Year End Reminders The following reminders are for the fiscal year end processes and corresponding dates (as applicable) for the month of June and early part of July. Please make sure that Resource 9999 and Object 9511 (Accrual Suspense) are set up for each fund in FY2016-2017. When payroll posts to FIS and 9511 is not set up for a particular Fund and Resource, the system will then have to post to Resource 9999 and Object 9511 for that fund and resource. Important Dates for Year End: 06/21/16 – M12 will post to FIS in the evening. 06/23/16 – Last day to input SXADJs. 06/23/16 – SXADJs will post to FIS this evening. 06/29/16 – Last day to ...
    Posted Jun 17, 2016, 3:17 PM by Peyri Herrera
  • Legacy Payroll and Finance system unavailable tonight, 05/13/16 from 8:00-10:00 pm for maintenance The servers supporting the Legacy Payroll and Financial system require maintenance. The system will be unavailable tonight, Friday, May 13 from 8:00-10:00 pm.
    Posted May 13, 2016, 3:19 PM by Peyri Herrera
  • Legacy Payroll and Financial system unavailable on Sat, 05/21/16 from 6:00 am thru 6:00 pm The SDCOE Integrated Technology Services team will perform system maintenance on the Legacy Payroll and Financial system beginning on Saturday, May 21, 2016 from 6:00 am thru 6:00 pm. The system will be unavailable during this time.
    Posted May 6, 2016, 1:01 PM by Vanessa Boyle
  • Legacy Payroll and Financial system unavailable on Fri, 03/04/16 at 8:00 pm Computer Operations will be performing maintenance on the hardware supporting the Legacy Payroll and Financial system. This maintenance will occur on Friday, March 4 at 8:00 pm. We expect one hour of downtime in addition to normal nightly processing.
    Posted Feb 25, 2016, 5:26 PM by Peyri Herrera
  • EZ Web report system unavailable beginning on Thu, 02/25/16 at 4:30 thru 6:30 pm for system maintenance The EZ Web report system will be unavailable for system maintenance beginning on Thursday, February 25, 2016 at 4:30 thru 6:30 pm.
    Posted Feb 23, 2016, 3:41 PM by Vanessa Boyle
  • SDCOE will print 1099s for all on-line FIS districts on Wed, 01/13/16 The process to print 1099s for all on-line FIS districts will be run at the County Office at the end of the workday on Wednesday, January 13, 2016. The County Office will submit IRS information via electronic transmittal to the IRS and State Franchise Tax Board. District and recipient mailer copies will be available to the districts no later than January 23, 2016.On December 22, 2015, Peyri Herrera sent district contacts information and reminders regarding:The VE1099 screen fields that require codingThe VENDMT (Vendor Maintenance) screen fields that require correct codingReports – Vendor #21, #23, #24January 2016 RemindersTable of State AbbreviationsList of 1099 Telephone Numbers/Contacts by District (use the attached PDF if you ...
    Posted Dec 22, 2015, 2:59 PM by Peyri Herrera
  • PeopleSoft Third Thursday “Supplier Management” Demo on Thu, 12/17/15 at 10:00 am Please join the SDCOE Customer Resource Center on Thursday, December 17, 2015 from 10:00-11:00 am as we cover Supplier Management in Accounts Payable. Suppliers is the PeopleSoft term for vendors. We will explain how to add a Supplier, review an existing Supplier, change the address for a Supplier, update Supplier information, and inactivate a Supplier. In addition, we will show you how the Supplier information is displayed on a purchase order. If you are unable to join us live, the webinar will be available for playback on the CRC PeopleSoft Third Thursday Demos page. Registration link: https://attendee.gotowebinar.com/register/3496799190531525634
    Posted Dec 14, 2015, 12:21 PM by Peyri Herrera
  • Legacy Payroll unavailable Friday, 11/20/15 at 5:00 pm thru Saturday, November 11/21/15 at 8:00 am The Legacy Payroll system will be unavailable from Friday, November 20, 2015 beginning at 5:00 pm to Saturday, November 21, 2015 at 8:00 am. For your reference, this information is posted on the CRC System Status page.
    Posted Nov 18, 2015, 4:03 PM by Vanessa Boyle
Showing posts 1 - 8 of 50. View more »