Announcements

These are our recent announcements. You can also view All PeopleSoft Announcements, All Hyperion Announcements, and All Legacy Applications Announcements.

PeopleSoft

  • ITS is temporarily “holding” all HCM queries scheduled to run during Payroll Please refrain from scheduling HCM queries until after Payroll. At 5:00 tonight, ITS will temporarily “hold” HCM queries scheduled by users to prevent interference with payroll processing. These queries will resume their regular schedules after payroll is confirmed. Any additional queries that are scheduled during Payroll will also be put on hold. Related announcement: Suspension of nightly HCM processes during payroll processing and distribution (posted 8/15/18)
    Posted Nov 15, 2019, 2:22 PM by Rhonda Caldwell
  • All users will be locked out of PeopleSoft HCM and Employee Self-Service (ESS) on Fri, 11/15/19 at 5:00 pm At 5:00 pm tonight, Friday, November 15, 2019, all users' access to PeopleSoft HCM and ESS (Employee Self-Service) will be removed until payroll is confirmed. This means you will not be able to access HCM or ESS during this time. You will have access to the system once payroll is confirmed. Due to the final payroll one day delay, payroll confirm will follow immediately after Final Calc is complete on Saturday, November 16, 2019. We will notify your organization's PeopleSoft HCM contacts when access has been returned on Saturday at about 12:00 PM.
    Posted Nov 15, 2019, 2:15 PM by Rhonda Caldwell
  • Third Thursday Demo (11/21/19): SDCOE Service Portal Changes Please join us on Thursday, November 21, 2019 from 10:00-11:00 am for the Third Thursday Demo: SDCOE Service Portal Changes (Click Here to Register) We will: Share upcoming changes to the SDCOE Service Portal Discuss why these changes are being made and how this will make it easier for you to receive support Cover new functionality and user interface changes Audience: This session is recommended for PeopleSoft users who submit support tickets Date/Time: Thursday, November 21 from 10:00 am – 11:00 am Registration: https://sdcoe.zoom.us/meeting/register/28f8bbd8d3565d7dd746f627e8486654 Registration is required. Upon registration, look for an email from “Zoom SDCOE CRC” (no-reply@zoom.us) with connection information. Can’t join us live ...
    Posted Nov 14, 2019, 12:47 PM by Rhonda Caldwell
  • Update to Schedule Validation Query – M_TL_SCHED_VALIDATION The M_TL_SCHED_VALIDATION query headings have been changed from Mon - Sun to Day 1 - Day 7. The values displayed under the new Day columns now list the actual day and the scheduled hours for that day. For example, Mon Hrs 7.50 means the employee works 7.50 hours on Mondays and Sun Hrs 0.00 means the employee does not work on Sundays. A new Total Sched Hrs column containing the sum of all scheduled hours for the week has been added after the Day 7 column and before the Position column. Reasons for the change: The Schedule Validation query (M_TL_SCHED_VALIDATION) lists assigned work schedules for all employees including their day by day scheduled ...
    Posted Nov 13, 2019, 2:53 PM by Rhonda Caldwell
  • PeopleSoft Portal is back up and Payroll First Calc delayed to tomorrow, 11/13/19 PeopleSoft is back up with a temporary connectivity solution so users can immediately login to the system to perform their work. Please be aware the temporary solution may cause the system to be slightly slower.HCM Users: Payroll First Calc has also been delayed by one day to tomorrow, Wednesday, November 13 to allow staff enough time to complete their work. The Payroll Second Calc and Final Cal will also be delayed by one day. See the revised Payroll Calc dates below:Payroll First Calc: 5:00 PM on Wed, 11/13/19Payroll Second Calc: 5:00 PM on Thu, 11/14/19Payroll Final Calc: 5:00 PM on Fri, 11/15/19We sincerely apologize for the ...
    Posted Nov 12, 2019, 2:31 PM by Peyri Herrera
  • Payroll First Calc. will be delayed tonight to allow time to complete your work once the system is back up (10:44 am update). Payroll First Calc will be delayed tonight to allow time to complete your work today once the system is back up. We will send a specific time later once PeopleSoft is back up. The outage is of the highest priority to resolve and we continue to actively work on resolving this issue. We apologize for the inconvenience and thank you for your patience.
    Posted Nov 12, 2019, 10:49 AM by Rhonda Caldwell
  • PeopleSoft Portal is still down, actively being worked (9:45 am update) This is a follow-up message to an announcement sent at 7:00 am this morning. PeopleSoft Portal is still unavailable. We are actively working this with our technical team and it is the highest priority to get the issue resolved. Please note that if you use SecureAuth, you can use it to access PeopleSoft at this time. We apologize for the inconvenience and thank you for your patience.
    Posted Nov 12, 2019, 9:48 AM by Peyri Herrera
  • PeopleSoft is currently down (7:01 am) PeopleSoft is currently inaccessible. The issue has been reported to the technical team. We are actively working on resolving this and will let you know when the system is back up.
    Posted Nov 12, 2019, 7:57 AM by Rhonda Caldwell
Showing posts 1 - 8 of 1897. View more »

Hyperion

  • Hyperion server maintenance tonight, 05/15/19, potential Hyperion outage until 8:00 am tomorrow Microsoft Security updates will be applied to the Hyperion servers tonight, Wednesday, May 15, 2019 between midnight and 8:00 am tomorrow morning. You may experience outages in Hyperion during this timeframe.
    Posted May 15, 2019, 4:02 PM by Peyri Herrera
  • Hyperion calculation business rule fixed for FTE calculations Hyperion calculation business rule, which is the “Calculate” part in the process of “Calculate, Allocate, PUSH and Aggregate”, has been fixed so that the FTE will not be included when calculating out Additional Earnings (Earnings Expense), Benefits (Benefits Expense), or Tax Details (Total Taxes). It will no longer be necessary to inflate the Override Option Values for the Additional Earnings, the Benefits, or Tax Details when creating budgets for FY20.Previously, the calculation business rule was taking the FTE into consideration when calculating total compensation. Those position’s whose FTE was less than 1.0 were being under-budgeted. As a result, it was necessary for users to be trained to inflate the Override Option Values by the position’s ...
    Posted Dec 13, 2018, 4:08 PM by Barbara Thiss
  • How to get help with Hyperion (HEAT tickets, guide, tutorials, 1:1 work sessions) To request a 1:1 work session, please email Lori Free-Trout (lfreetrout@sdcoe.net) and provide Email Template information.
    Posted Dec 12, 2018, 3:55 PM by Barbara Thiss
  • Links to Hyperion video tutorials Hyperion - How to Enter Data on Employee History Report Template (7:22) Hyperion Data Export to PeopleSoft Budget Import Template (9:39)
    Posted Dec 12, 2018, 3:44 PM by Barbara Thiss
  • Links to Hyperion forms HCM Extracts Content and Audit Guidelines (PDF, v1.0) Hyperion Extracts Request Form (PDF, v3.3) Hyperion Role Assignment Request Form (Excel, v1.0) Pseudo Data Request Template (Excel, v3.0)
    Posted Dec 12, 2018, 3:43 PM by Barbara Thiss
  • Suggested queries to help with auditing HCM data To help with data auditing prior to submitting a request to pull extracts for Hyperion, here are some district-suggested queries. All queries can be found in the HCM module. Recommended by HR users: M_HR_VACANT_POSITIONS (all vacancies, encumbered/unencumbered) M_HR_SAL_GRADE_STEP_BY_EMPL M_PY_MCOP_VALIDATION Recommended by Finance users: FAR_POSITION_W_EE_AND_ACCOUNT M_BN_HEALTH_CURR_ENROLLMENT FAR_POSITIONS_VACANT (encumbered only)
    Posted Dec 12, 2018, 3:42 PM by Barbara Thiss
  • Hyperion Training for 2019-20 Budgeting For users that are new to Hyperion or need a refresher, we have scheduled hands-on Hyperion training for the 2019-20 budget year. For all users, the updated Hyperion User Guide v2.2.pdf is available on the CRC Website. HYP1: Manage Position and Employee Data This half-day class focuses on: Adding a Position (Production environment) Maintaining Employee By Position (update/edit existing data for employees in Production) Running Business Rules and other tasks Tues, January 29, 2019 9:00 am - 12:00 pm, SDCOE LL3-4 HYP2: SmartView This half-day class focuses on how and when to use Smart View Tues, January 29, 2019 1:00 pm – 4:00 pm, SDCOE LL3-4 HYP3: Using Excel ...
    Posted Dec 12, 2018, 3:40 PM by Barbara Thiss
  • Hyperion in Maintenance Mode Hyperion is currently in Maintenance Mode while the FY20 updates are being applied. We will notify you when you can access your data again. Thank you for your understanding.
    Posted Dec 12, 2018, 7:51 AM by Barbara Thiss
Showing posts 1 - 8 of 37. View more »

Legacy Applications

  • FISNEW will be available on Legacy Info on Fri, 11/09/18 Attention Finance users! On Friday, November 9, 2018, FISNEW will be available at https://legacyinfo.sdcoe.net. It will enable you to look up historical financial information from Legacy FIS.The following nine screens will be available using FISNEW: EXPINQ TRANS INVHST LISTTR STKLST PRQLST REVINQ VENLST VENHST How to log in: Go to https://legacyinfo.sdcoe.net.Click the Go button in the FISNEW section (right side of screen).Log in with your VPN user name and password using the following format. Need help or have questions? New How-To videos and resources will also be released on November 9. To access them, scroll to the bottom of https://legacyinfo.sdcoe.net. Please contact John Vaillancourt at jvaillancourt@sdcoe ...
    Posted Nov 6, 2018, 4:02 PM by Peyri Herrera
  • REMINDER: Access for fis.sdcoe.net will remain until 11/13/18 Access for fis.sdcoe.net will remain until Tuesday, November 13, 2018.
    Posted Nov 6, 2018, 4:02 PM by Peyri Herrera
  • Access for fis.sdcoe.net will remain until 11/13/18 Access for fis.sdcoe.net will remain until Tuesday, November 13, 2018.
    Posted Oct 10, 2018, 11:05 AM by Peyri Herrera
  • Legacy Info FAQs Legacy Info is at https://legacyinfo.sdcoe.net.Most of the questions on this list were generated during the September 2018 Third Thursday Demo. This list was updated 10/1/18.LOGGING IN & ACCESSQ: How do I get an account?Submit the Legacy Info Account Request Form. Watch the demo for more information: September 2018 Third Thursday Demo.Q: Is login first name or initial?It can vary based on how your account was set up. Examples: first.last, flast. Newer accounts tend to be created first.last.Q: Will we have access to multiple districts? I need history for 3 business units.The system keys off of a particular District ID. We would need to create 3 separate ...
    Posted Nov 6, 2018, 3:04 PM by Peyri Herrera
  • REMINDER: The last day to access Legacy Payroll is tomorrow, Fri, 09/14/18! From John Vaillancourt, SDCOE Senior Director, Information Technology: Access to Legacy Payroll will be removed on Friday, September 14, 2018 at 4:30 pm. Please use https://legacyinfo.sdcoe.net or https://sdcoereports.sdcoe.net/isview/ (RPTMGR) to access your organization’s data.Access to http://fis.sdcoe.net will remain until November 13, 2018.For more information on legacyinfo.sdcoe.net please see http://crc.sdcoe.net/announcements/legacyappsnews/newreportingsystemtoaccesslegacypayrolldataishere (posted 9/4/18).Would you like to see a demo of legacyinfo.sdcoe.net? Please join us at next week’s Third Thursday Demo on September 20 at 10:00 am. Details and the link to register are at http://crc.sdcoe.net/announcements/peoplesoftnews/thirdthursdaydemo092018howtouselegacyinfosdcoenetforhistoricallookup.
    Posted Oct 10, 2018, 9:28 AM by Peyri Herrera
  • New reporting system to access legacy payroll data is here! SDCOE Integrated Technology Services is pleased to announce that the new reporting system to access legacy payroll data is available at https://legacyinfo.sdcoe.net. The recommended browsers are Chrome, Firefox, and Edge (not recommended - Internet Explorer).Who can access the historical reporting system?If you have access to Legacy Payroll and have an SDCOE VPN account you will be able to access this system. Click “Go” on the main screen, then sign in as shown below.What information is currently available? Please visit legacyinfo.sdcoe.net to access legacy payroll data. The following payroll reports are available now with more to come. EMPLY EMPOS TPLST YTDAC XREF BDEMP CYRTD CYRTDPrnt ABATQ ABATL How can I learn how to use ...
    Posted Sep 20, 2018, 10:11 AM by Peyri Herrera
  • New reporting system for historical payroll, retirement and financial lookup coming 09/04/18! From John Vaillancourt, SDCOE Senior Director, Information Technology: On September 4, 2018, a new system for historical lookup will be released. This system will compliment https://sdcoereports.sdcoe.net/isview/ (RPTMGR) which has and will continue to provide lookup capability for a variety of payroll and financial records. The new system is completely web-based. No Bridge! No VPN! Training videos will be released at go live. The following extract/reports or screens will be available when the system goes live:More reports will be added in the coming months. Please direct questions to John Vaillancourt, Senior Director, Information Technology, at jvaillancourt@sdcoe.net.
    Posted Aug 13, 2018, 9:26 AM by Peyri Herrera
  • Legacy system retirement on 09/14/18 From John Vaillancourt, SDCOE Senior Director, Information Technology: Legacy Payroll and Finance will be retired at 5:00 pm on Friday, September 14, 2018. The historical data stored on legacy hardware has been copied to modern systems for easier retrieval. Please use the new reporting system or https://sdcoereports.sdcoe.net/isview/ (RPTMGR) to access your organization’s data.Please direct questions to John Vaillancourt, Senior Director, Information Technology, at jvaillancourt@sdcoe.net.
    Posted Aug 13, 2018, 9:24 AM by Peyri Herrera
Showing posts 1 - 8 of 61. View more »