Announcements

These are our recent announcements. You can also view All PeopleSoft Announcements, All Hyperion Announcements, and All Legacy Applications Announcements.

PeopleSoft

  • SDCOE will be closed Wed. 11/25 - Fri. 11/27/20 for Thanksgiving Holiday The San Diego County Office of Education will be closed Wednesday, November 25 – Friday, November 27, 2020 for the Thanksgiving Holiday. The PeopleSoft Support Team will be back in the office on Monday, November 30, 2020.If you experience a PeopleSoft outage during this time, please submit a Service Portal Ticket. Enjoy your holiday!
    Posted Nov 20, 2020, 3:42 PM by Barbara Thiss
  • November 2020 Payroll Distribution Status 2 of 3 – OFFLINE EXTRACTS AVAILABLE Below shows the progress of the entire payroll distribution process. Offline Districts: Payroll encumbrances and extracts for Offline Districts are available in HCM for November 2020 payroll.  
    Posted Nov 20, 2020, 1:07 PM by Rhonda Caldwell
  • Finance Query Manager access has been expanded to include more Finance tables and views We have good news for Finance users with Query Manager access and a “Q” login ID. We are pleased to inform you that the Query Manager role M_QUERY_MANAGER_DISTRICT has been expanded to include access to the following Finance tables and views: Finance: M_ASSET_ACQ_VW - Asset Acquisition Detl M_ASSET_CSTDN_V - Asset Custodian M_ASSET_IMAGE_V - Asset Image M_ASSET_VW - Asset General Info M_PAYMENT_VW - AP Disbursements M_VENDOR_WTHD_V - Supplier Withhold Info The Finance Query Manager Guide will be updated with the additional table and view information in the next version update. Another announcement will be sent to let you know when the next version of this guide is available ...
    Posted Nov 19, 2020, 1:14 PM by Rhonda Caldwell
  • HCM Query Manager access has been expanded to include more HCM tables and views We have good news for HCM users with Query Manager access and a “Q” login ID. We are pleased to inform you that the Query Manager role M_QUERY_MANAGER_DISTRICT has been expanded to include access to the following HCM tables and views: HCM: DIVERS_ETHNI_VW - Divers Ethnicity M_CRED_ALL_V2 - BL Authorizations View M_CRED_BL_V2 - BL Authorizations View M_CRED_EA_V2 - Embedded Authorizations M_CRED_EL_V2 - EL Authorizations View M_CRED_NEW_VW - Credentials View M_DOC_AUTH_V2 - Cred Doc Authorizations M_DOC_MAJOR_V2 - Cred Doc Majors View M_DOC_MINOR_V2 - Cred Doc Minors View M_DOC_REN_V2 - Cred Document Renewals M_EMERG_CNTCT_V - EE Emergency Contacts ...
    Posted Nov 19, 2020, 1:04 PM by Rhonda Caldwell
  • November 2020 Payroll Distribution Status 1 of 3 – PEDR AVAILABLE October 2020 Payroll Distribution Status 1 of 3 – PEDR AVAILABLE Today, Friday, October 16, 2020, we sent an announcement asking you to hold off running PEDR reports until notified. This is a follow-up message. The Payroll expense distribution process is now complete. You can now run PEDR reports. Please wait until the encumbrance calculation has finished before running an extract that includes encumbrances. PeopleSoft Support will notify you when this is ready when Status 3 of 3 is sent.
    Posted Nov 18, 2020, 2:22 PM by Janet Ortega
  • You are no longer locked out of HCM/ESS (11/17/20, 9:40 am) You are no longer locked out of HCM and ESS. The Payroll distribution process is not yet complete. Please hold off on running PEDR reports until notified. Time Administration Process to Remain ‘On Hold’ during start of Payroll Distribution: In an effort to improve process performance during payroll distribution, TL_TIMEADMIN will remain on hold. It will be restarted after Encumbrances are completed. Watch for announcement of Payroll Distribution Status 2. Approved Entries made to the timesheet will be processed into payable time when TL_TIMEADMIN is resumed. We expect the impact to timesheet entries to be minimal as the process will be resumed well in advance of the scheduled off-cycle. If you have any questions or encounter problems ...
    Posted Nov 17, 2020, 9:48 AM by Rhonda Caldwell
  • PeopleSoft Support Team is temporarily “holding” all HCM queries scheduled to run during Payroll Please refrain from scheduling HCM queries until after Payroll. At 5:00 tonight, PeopleSoft Support Team will temporarily “hold” HCM queries scheduled by users to prevent interference with payroll processing. These queries will resume their regular schedules on Tuesday, November 17, 2020 after payroll is confirmed. Any additional queries that are scheduled during Payroll will also be put on hold. Related announcement: Suspension of nightly HCM processes during payroll processing and distribution (posted 8/15/18)
    Posted Nov 16, 2020, 12:24 PM by Rhonda Caldwell
  • All users will be locked out of PeopleSoft HCM and Employee Self-Service (ESS) on Mon, 11/16/2020, at 5:00 pm At 5:00 pm tonight, Monday, November 16, 2020, all users' access to PeopleSoft HCM and ESS (Employee Self-Service) will be removed until payroll is confirmed, typically through the middle of the next day. This means you will not be able to access HCM or ESS during this time. You will have access to the system once payroll is confirmed. We will notify your organization's PeopleSoft HCM contacts when access has been returned.
    Posted Nov 16, 2020, 12:21 PM by Rhonda Caldwell
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Hyperion

  • Decommissioning the Hyperion Server 12/1/2020 With the implementation of the Planning and Budget Cloud Solution (PBCS) scheduled for January 2021, the final backups for Hyperion will occur on Monday, November 30, 2020 followed by the Hyperion system being shut down on Tuesday, December 1, 2020. We wanted you to be aware of this shutdown. No action is required of the Hyperion users. The data that is currently in Hyperion was used for the 2020-2021 budget creation. Districts should already have this data for the current fiscal year. However, if there is other data that is needed from Hyperion, please let us know by Monday, November 23, 2020. If you have any questions or find that you do need other data from Hyperion, please submit ...
    Posted Nov 19, 2020, 9:48 PM by Sally Morton
  • Hyperion server maintenance tonight, 05/15/19, potential Hyperion outage until 8:00 am tomorrow Microsoft Security updates will be applied to the Hyperion servers tonight, Wednesday, May 15, 2019 between midnight and 8:00 am tomorrow morning. You may experience outages in Hyperion during this timeframe.
    Posted May 15, 2019, 4:02 PM by Peyri Herrera
  • Hyperion calculation business rule fixed for FTE calculations Hyperion calculation business rule, which is the “Calculate” part in the process of “Calculate, Allocate, PUSH and Aggregate”, has been fixed so that the FTE will not be included when calculating out Additional Earnings (Earnings Expense), Benefits (Benefits Expense), or Tax Details (Total Taxes). It will no longer be necessary to inflate the Override Option Values for the Additional Earnings, the Benefits, or Tax Details when creating budgets for FY20.Previously, the calculation business rule was taking the FTE into consideration when calculating total compensation. Those position’s whose FTE was less than 1.0 were being under-budgeted. As a result, it was necessary for users to be trained to inflate the Override Option Values by the position’s ...
    Posted Dec 13, 2018, 4:08 PM by Barbara Thiss
  • How to get help with Hyperion (HEAT tickets, guide, tutorials, 1:1 work sessions) To request a 1:1 work session, please email Lori Free-Trout (lfreetrout@sdcoe.net) and provide Email Template information.
    Posted Dec 12, 2018, 3:55 PM by Barbara Thiss
  • Links to Hyperion video tutorials Hyperion - How to Enter Data on Employee History Report Template (7:22) Hyperion Data Export to PeopleSoft Budget Import Template (9:39)
    Posted Dec 12, 2018, 3:44 PM by Barbara Thiss
  • Links to Hyperion forms HCM Extracts Content and Audit Guidelines (PDF, v1.0) Hyperion Extracts Request Form (PDF, v3.3) Hyperion Role Assignment Request Form (Excel, v1.0) Pseudo Data Request Template (Excel, v3.0)
    Posted Dec 12, 2018, 3:43 PM by Barbara Thiss
  • Suggested queries to help with auditing HCM data To help with data auditing prior to submitting a request to pull extracts for Hyperion, here are some district-suggested queries. All queries can be found in the HCM module. Recommended by HR users: M_HR_VACANT_POSITIONS (all vacancies, encumbered/unencumbered) M_HR_SAL_GRADE_STEP_BY_EMPL M_PY_MCOP_VALIDATION Recommended by Finance users: FAR_POSITION_W_EE_AND_ACCOUNT M_BN_HEALTH_CURR_ENROLLMENT FAR_POSITIONS_VACANT (encumbered only)
    Posted Dec 12, 2018, 3:42 PM by Barbara Thiss
  • Hyperion Training for 2019-20 Budgeting For users that are new to Hyperion or need a refresher, we have scheduled hands-on Hyperion training for the 2019-20 budget year. For all users, the updated Hyperion User Guide v2.2.pdf is available on the CRC Website. HYP1: Manage Position and Employee Data This half-day class focuses on: Adding a Position (Production environment) Maintaining Employee By Position (update/edit existing data for employees in Production) Running Business Rules and other tasks Tues, January 29, 2019 9:00 am - 12:00 pm, SDCOE LL3-4 HYP2: SmartView This half-day class focuses on how and when to use Smart View Tues, January 29, 2019 1:00 pm – 4:00 pm, SDCOE LL3-4 HYP3: Using Excel ...
    Posted Dec 12, 2018, 3:40 PM by Barbara Thiss
Showing posts 1 - 8 of 38. View more »

Legacy Applications

  • FISNEW will be available on Legacy Info on Fri, 11/09/18 Attention Finance users! On Friday, November 9, 2018, FISNEW will be available at https://legacyinfo.sdcoe.net. It will enable you to look up historical financial information from Legacy FIS.The following nine screens will be available using FISNEW: EXPINQ TRANS INVHST LISTTR STKLST PRQLST REVINQ VENLST VENHST How to log in: Go to https://legacyinfo.sdcoe.net.Click the Go button in the FISNEW section (right side of screen).Log in with your VPN user name and password using the following format. Need help or have questions? New How-To videos and resources will also be released on November 9. To access them, scroll to the bottom of https://legacyinfo.sdcoe.net. Please contact John Vaillancourt at jvaillancourt@sdcoe ...
    Posted Nov 6, 2018, 4:02 PM by Peyri Herrera
  • REMINDER: Access for fis.sdcoe.net will remain until 11/13/18 Access for fis.sdcoe.net will remain until Tuesday, November 13, 2018.
    Posted Nov 6, 2018, 4:02 PM by Peyri Herrera
  • Access for fis.sdcoe.net will remain until 11/13/18 Access for fis.sdcoe.net will remain until Tuesday, November 13, 2018.
    Posted Oct 10, 2018, 11:05 AM by Peyri Herrera
  • Legacy Info FAQs Legacy Info is at https://legacyinfo.sdcoe.net.Most of the questions on this list were generated during the September 2018 Third Thursday Demo. This list was updated 10/1/18.LOGGING IN & ACCESSQ: How do I get an account?Submit the Legacy Info Account Request Form. Watch the demo for more information: September 2018 Third Thursday Demo.Q: Is login first name or initial?It can vary based on how your account was set up. Examples: first.last, flast. Newer accounts tend to be created first.last.Q: Will we have access to multiple districts? I need history for 3 business units.The system keys off of a particular District ID. We would need to create 3 separate ...
    Posted Nov 6, 2018, 3:04 PM by Peyri Herrera
  • REMINDER: The last day to access Legacy Payroll is tomorrow, Fri, 09/14/18! From John Vaillancourt, SDCOE Senior Director, Information Technology: Access to Legacy Payroll will be removed on Friday, September 14, 2018 at 4:30 pm. Please use https://legacyinfo.sdcoe.net or https://sdcoereports.sdcoe.net/isview/ (RPTMGR) to access your organization’s data.Access to http://fis.sdcoe.net will remain until November 13, 2018.For more information on legacyinfo.sdcoe.net please see http://crc.sdcoe.net/announcements/legacyappsnews/newreportingsystemtoaccesslegacypayrolldataishere (posted 9/4/18).Would you like to see a demo of legacyinfo.sdcoe.net? Please join us at next week’s Third Thursday Demo on September 20 at 10:00 am. Details and the link to register are at http://crc.sdcoe.net/announcements/peoplesoftnews/thirdthursdaydemo092018howtouselegacyinfosdcoenetforhistoricallookup.
    Posted Oct 10, 2018, 9:28 AM by Peyri Herrera
  • New reporting system to access legacy payroll data is here! SDCOE Integrated Technology Services is pleased to announce that the new reporting system to access legacy payroll data is available at https://legacyinfo.sdcoe.net. The recommended browsers are Chrome, Firefox, and Edge (not recommended - Internet Explorer).Who can access the historical reporting system?If you have access to Legacy Payroll and have an SDCOE VPN account you will be able to access this system. Click “Go” on the main screen, then sign in as shown below.What information is currently available? Please visit legacyinfo.sdcoe.net to access legacy payroll data. The following payroll reports are available now with more to come. EMPLY EMPOS TPLST YTDAC XREF BDEMP CYRTD CYRTDPrnt ABATQ ABATL How can I learn how to use ...
    Posted Sep 20, 2018, 10:11 AM by Peyri Herrera
  • New reporting system for historical payroll, retirement and financial lookup coming 09/04/18! From John Vaillancourt, SDCOE Senior Director, Information Technology: On September 4, 2018, a new system for historical lookup will be released. This system will compliment https://sdcoereports.sdcoe.net/isview/ (RPTMGR) which has and will continue to provide lookup capability for a variety of payroll and financial records. The new system is completely web-based. No Bridge! No VPN! Training videos will be released at go live. The following extract/reports or screens will be available when the system goes live:More reports will be added in the coming months. Please direct questions to John Vaillancourt, Senior Director, Information Technology, at jvaillancourt@sdcoe.net.
    Posted Aug 13, 2018, 9:26 AM by Peyri Herrera
  • Legacy system retirement on 09/14/18 From John Vaillancourt, SDCOE Senior Director, Information Technology: Legacy Payroll and Finance will be retired at 5:00 pm on Friday, September 14, 2018. The historical data stored on legacy hardware has been copied to modern systems for easier retrieval. Please use the new reporting system or https://sdcoereports.sdcoe.net/isview/ (RPTMGR) to access your organization’s data.Please direct questions to John Vaillancourt, Senior Director, Information Technology, at jvaillancourt@sdcoe.net.
    Posted Aug 13, 2018, 9:24 AM by Peyri Herrera
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