These are our recent announcements. You can also view All PeopleSoft Announcements, All Hyperion Announcements, and All Legacy Applications Announcements.


  • M_PY_DNP_BALANCE_DISTRICT query was updated 08/17/18 It was found that the query M_PY_DNP_BALANCE_DISTRICT was reporting incorrect balance amounts. The query was corrected today, August 17, 2018, and will now report the correct amounts. If you ran this query previously, it is recommended that you run it again. Please keep in mind that this does not impact DNP balances that were automatically placed on the payline, nor does it impact the DNP balances maintained by the system. Those are correct. If you have any further questions, please submit a HEAT Self-Service ticket at
    Posted Aug 17, 2018, 1:19 PM by Peyri Herrera
  • Short URL for ESS is fixed on 08/17/18; short URL for Portal from IE is still being resolved Yesterday, August 16, 2018, we let you know that some users reported that they cannot log into PeopleSoft ESS or Portal. This was due to the “redirects” from the short URL not redirecting to the long URL. DONE – ESS is fixed. You can use to access PeopleSoft Employee Self-Service as usual. STILL BEING RESOLVED – The redirect to the Portal for certain versions of Internet Explorer is still being worked. In the meantime, you can access Portal from the long URL ( using any browser. Or, using the short URL (, use Chrome or Firefox.
    Posted Aug 17, 2018, 11:37 AM by Peyri Herrera
  • Error message appearing for some when attempting to launch PeopleSoft ESS and Portal Today, August 16, 2018, some users have reported that they cannot log into PeopleSoft ESS or Portal. PROBLEM: The “short URLs” for ESS ( from multiple browsers) and Portal ( from Internet Explorer) takes you to a screen that says “Error No Access to: /” or does not redirect to the login screen. The redirects appear to have stopped working. FIX: Use the “long URLs” for ESS ( and Portal ( This issue has been reported to the technical team. In the meantime we have changed the URLs on ...
    Posted Aug 16, 2018, 12:32 PM by Peyri Herrera
  • REMINDER: Combo Codes webinar tomorrow morning at 10:00 am Tomorrow’s August Third Thursday Demo is “Everything You Need to Know About Combo Codes Since You Implemented PeopleSoft HCM” and will run from 10:00-11:00 am. Peyri Herrera, Kay Pugh, Becky Fino, and Shauna Stark will present. For details and the link to register, please see the announcement sent on August 13. 14 organizations have registered as of 8/15/18: Escondido Elementary, Grossmont, Julian Charter School, La Mesa-Spring Valley, Oceanside, Pacific View Charter, Poway, Ramona, San Dieguito, San Marcos, SDCOE, South Bay, Sweetwater, and Vista.
    Posted Aug 15, 2018, 4:36 PM by Peyri Herrera
  • Suspension of nightly HCM processes during payroll processing and distribution To ensure the integrity of payroll processing and distribution, we suspend overnight processes after 5:00 pm during the following nights: Off Cycle payrollOn Cycle payroll - Pre-Calc through ConfirmIt is critical that you refrain from running or scheduling any jobs during these timeframes as well as during the user lockout period, which begins on the Final Calc night and ends with the CRC “Unlock announcement.”
    Posted Aug 15, 2018, 3:13 PM by Peyri Herrera
  • PeopleSoft Third Thursday Demo (08/16/18): Everything You Need to Know About Combo Codes Since You Implemented PeopleSoft HCM Please join us on Thursday, August 16, 2018 at 10:00 am for a Third Thursday Demo about combo codes. This demo is part refresher, part new information and will contain everything you need to know about combo codes since you implemented PeopleSoft HCM! NEW! We will present the revised "Combo Code Schedule" that will be implemented in the near future. This is the new timetable that shows exactly when combo codes will be created 4x per day. We will explain the things you need to do, plus the things the system does (scheduled jobs, Integration Broker, etc.) in order for a combo code to be created. REFRESHER: We will also provide refresher information on the following: What a combo ...
    Posted Aug 13, 2018, 3:53 PM by Peyri Herrera
  • August 2018 Paysheets have been created From EBS: Paysheets for the August 2018 On Cycle have now been created.
    Posted Aug 8, 2018, 7:58 AM by Barbara Thiss
  • Stopping, adding, or changing Additional Pays Stopping Additional Pays To stop an additional pay, it is highly recommended that you enter the last day of the effective month for the End Date, and also take off the check from OK to Pay flag on the Additional Pay screen. Example: To stop an additional pay from paying in August 2018, set the End Date = 7/31/2018 and remove the OK to Pay flag. Adding or Changing Additional Pays Additional Pay Overrides are only evaluated during the Paysheet Creation Process. If you have made any additions or changes on the Additional Pay and Additional Pay Override pages after the Paysheet Creation Process, please audit the Paylines to ensure you have the expected outcome.
    Posted Aug 6, 2018, 12:19 PM by Barbara Thiss
Showing posts 1 - 8 of 1483. View more »


  • Hyperion Maintenance Complete, System Open May 15, 2018 The Hyperion system maintenance is complete and the system is open to users as of May 15, 2018 at 7:00 am. Users may continue to use the system. If you have any questions, please contact Shauna Stark at
    Posted May 15, 2018, 7:32 AM by Barbara Thiss
  • Hyperion Maintenance at 6:30 PM 05/14/18 The Hyperion system needs to be shut to users for maintenance to the system today, May 14, 2018. Please be out of the system before 6:30 pm so we may conduct the maintenance. This will take approximately 3 hours. Users will be notified tomorrow morning, May 15, 2018, when the system is open again. If you have any questions, please contact Shauna Stark at
    Posted May 14, 2018, 5:56 PM by Barbara Thiss
  • New Hyperion video available for exporting your completed Hyperion budget data and loading into PeopleSoft Finance The CRC has created a new video for Hyperion users that shows step-by-step instructions on the process used to export your completed Hyperion budget data and load it into the Budget Import Template that is used with the PeopleSoft Finance module. The template is used to upload your Adopted budget into PeopleSoft. You should view this video when you are completely finished making all of your adjustments in Hyperion and are ready to upload your budget into PeopleSoft Finance. Video link: Hyperion Data Export to PeopleSoft Budget Import Template (9 min, 39 sec) The video references the following Hyperion User Guide sections: Running Business Rules – p.44 Export Data from Hyperion Workspace – p.150 Downloads referenced from the ...
    Posted Apr 30, 2018, 11:21 AM by Peyri Herrera
  • How to get help with Hyperion (HEAT tickets, guide, tutorials, 1:1 work sessions) To request a 1:1 work session, please email Lori Free-Trout (
    Posted Jan 29, 2018, 4:03 PM by Peyri Herrera
  • Links to Hyperion video tutorials Hyperion - How to Enter Data on Employee History Report Template (7:22) Hyperion - How to Use Sandbox Data (5:41, for Returning Districts only)
    Posted Jan 29, 2018, 4:00 PM by Peyri Herrera
  • Links to Hyperion forms HCM Extracts Content and Audit Guidelines (PDF, v1.0) Hyperion Extracts Request Form (PDF, v3.0) Hyperion Role Assignment Request Form (Excel, v1.0)
    Posted Jan 29, 2018, 3:58 PM by Peyri Herrera
  • Suggested queries to help with auditing HCM data To help with data auditing prior to submitting a request to pull extracts for Hyperion, here are some district-suggested queries. All queries can be found in the HCM module. Recommended by HR users: M_HR_VACANT_POSITIONS (all vacancies, encumbered/unencumbered) M_HR_SAL_GRADE_STEP_BY_EMPL M_PY_MCOP_VALIDATION Recommended by Finance users: FAR_POSITION_W_EE_AND_ACCOUNT M_BN_HEALTH_CURR_ENROLLMENT FAR_POSITIONS_VACANT (encumbered only)
    Posted Jan 29, 2018, 3:56 PM by Peyri Herrera
  • Hyperion documentation updated in January 2018 Here are the most current versions of Hyperion documentation. Hyperion User Guide v2.1.pdf - The Hyperion guide for all users. Contains 11 parts. Version 2.1, updated 01/18/18. (169 pp.) HYP1 Introduction to Hyperion Presentation v2.1.pdf - Slides for HYP1 training on 01/22/18 (37 slides) HYP1 Activity Sheet Jan 2018.pdf - 7 navigation and view activities used during HYP1 Introduction to Hyperion training. Updated 01/19/18 (5 pp.) HYP2 Manage Position and Employee Data Presentation v2.0.pdf - Slides for HYP2 training on 01/29/18 (18 slides)
    Posted Jan 29, 2018, 3:26 PM by Peyri Herrera
Showing posts 1 - 8 of 27. View more »

Legacy Applications

  • New reporting system for historical payroll, retirement and financial lookup coming 09/04/18! From John Vaillancourt, SDCOE Senior Director, Information Technology: On September 4, 2018, a new system for historical lookup will be released. This system will compliment (RPTMGR) which has and will continue to provide lookup capability for a variety of payroll and financial records. The new system is completely web-based. No Bridge! No VPN! Training videos will be released at go live. The following extract/reports or screens will be available when the system goes live:More reports will be added in the coming months. Please direct questions to John Vaillancourt, Senior Director, Information Technology, at
    Posted Aug 13, 2018, 9:26 AM by Peyri Herrera
  • Legacy system retirement on 09/14/18 From John Vaillancourt, SDCOE Senior Director, Information Technology: Legacy Payroll and Finance will be retired at 5:00 pm on Friday, September 14, 2018. The historical data stored on legacy hardware has been copied to modern systems for easier retrieval. Please use the new reporting system or (RPTMGR) to access your organization’s data.Please direct questions to John Vaillancourt, Senior Director, Information Technology, at
    Posted Aug 13, 2018, 9:24 AM by Peyri Herrera
  • Brief downtime for Legacy applications on Sat, 5/26/18 at 7:00 pm From Francisco Tamayo, SDCOE Data Center Administrator: On Saturday, May 26 at 7:00 pm, Network Services will be performing maintenance that impacts Legacy applications. We anticipate a brief outage during this already scheduled maintenance window.
    Posted May 25, 2018, 3:09 PM by Peyri Herrera
  • Legacy unavailable Fri, 05/11/18 from 7:00-8:00 am The Legacy system (FIS, Payroll, etc.) will be unavailable tomorrow, Friday, May 11, 2018 from 7:00-8:00 am due to maintenance.
    Posted May 10, 2018, 9:53 AM by Peyri Herrera
  • Suggestions for resolving FIS - Vision Content: Reports - Report Manager (RPTMGR4) issue when using Internet Explorer Some users have reported an issue with FIS - Vision Content: Reports - Report Manager (RPTMGR4) Internet Explorer ‘RPTMGR ISView’ access where the screen appears like this: Here are some suggestions to try. Refresh (F5) As simple as it sounds, manually refreshing the page may fix the issue. To do that, just hit the f5 refresh key with the report loaded, and see if it loads any differently. Compatibility View Settings Sometimes with newer versions of Internet Explorer, some features work better when in compatibility view. To check it, IE go to Tools > Compatibility View Settings. If you can’t see the “tools” menu option because you have the menu bar hidden, the first thing to do is right-click somewhere on ...
    Posted Aug 11, 2017, 12:13 PM by Peyri Herrera
  • FIS System: Year End Reminders The following reminders are for the fiscal year end processes and corresponding dates (as applicable) for the month of June and early part of July. Please make sure that Resource 9999 and Object 9511 (Accrual Suspense) are set up for each fund in FY2016-2017. When payroll posts to FIS and 9511 is not set up for a particular Fund and Resource, the system will then have to post to Resource 9999 and Object 9511 for that fund and resource. Important Dates for Year End: 06/21/16 – M12 will post to FIS in the evening. 06/23/16 – Last day to input SXADJs. 06/23/16 – SXADJs will post to FIS this evening. 06/29/16 – Last day to ...
    Posted Jun 17, 2016, 3:17 PM by Peyri Herrera
  • Legacy Payroll and Finance system unavailable tonight, 05/13/16 from 8:00-10:00 pm for maintenance The servers supporting the Legacy Payroll and Financial system require maintenance. The system will be unavailable tonight, Friday, May 13 from 8:00-10:00 pm.
    Posted May 13, 2016, 3:19 PM by Peyri Herrera
  • Legacy Payroll and Financial system unavailable on Sat, 05/21/16 from 6:00 am thru 6:00 pm The SDCOE Integrated Technology Services team will perform system maintenance on the Legacy Payroll and Financial system beginning on Saturday, May 21, 2016 from 6:00 am thru 6:00 pm. The system will be unavailable during this time.
    Posted May 6, 2016, 1:01 PM by
Showing posts 1 - 8 of 55. View more »