Announcements

These are our recent announcements. You can also view All PeopleSoft Announcements, All Hyperion Announcements, and All Legacy Applications Announcements.

PeopleSoft

  • Maximum manual page number for Paysheets is 70,000 When creating manual Paysheets, the manual page number entered should not be greater than 70,000. Paysheets greater than 70,000 can cause payroll processing to stop for all districts. If you have any other problems or questions, please contact PeopleSoft Support by submitting a Service Portal Ticket.
    Posted Jul 13, 2020, 12:05 PM by Barbara Thiss
  • Chartfield Order on Various Screens Following the PUM Go Live, several pages had Chartfields listed in an order other than the expected order of Fund, Resource, Goal, Function, Object, Site, Opr Unit, Proj Year. We’ve run the ChartField Configurator process to reset the display order. Running the ChartField Configurator also has the potential of resetting Grid Personalizations. For users that find their Finance Grid Personalizations reset, please refer to directions on setting up grid personalizations on page 51 of Introduction to PeopleSoft Guide v3.1.pdf to recreate those personalizations.
    Posted Jul 11, 2020, 8:12 AM by Barbara Thiss
  • Reminder to save Grid Personalizations today before update tomorrow, 07/11/2020 This is a reminder to save your Grid Personalizations today, Friday, July 10, 2020, if you have not already so. We will be running the ChartField Configurator Process during the regular maintenance window tomorrow, Saturday, July 11, 2020 and it has the potential of resetting each users’ Grid Personalizations. Documentation for updating Grid Personalizations can be found on page 51 of Introduction to PeopleSoft Guide v3.1.pdf. If you have any questions, please contact the PeopleSoft Support Team by submitting a Service Portal Ticket.
    Posted Jul 10, 2020, 9:33 AM by Barbara Thiss
  • System down during maintenance window tomorrow, 07/11/2020, midnight – 8:00 am PeopleSoft HCM, Finance. ESS and Portal will be down during maintenance window tomorrow, Saturday, July 11, 2020, from midnight – 8:00 am. Following the PUM Go Live, several pages have Chartfields listed in an order other than the expected order of Fund, Resource, Goal, Function, Object, Site, Opr Unit, Proj Year. We will be running the ChartField Configurator Process which will resolve this issue. This has the potential of resetting each users’ Grid Personalizations. There is the possibility that the maintenance will run longer than expected. If this happens, we will send out an announcement.
    Posted Jul 10, 2020, 9:09 AM by Barbara Thiss
  • REMINDER: Audit and update the SDCOE Custom Override Deductions (Employee) screen for all deductions that are not scheduled to process over 12 months In preparation for the summer months in which certain benefits and general deductions should not process, please audit and update your employees on the SDCOE Custom Override Deductions (Employee) screen accordingly. These audits should be completed well in advance of the 1st pre-calc in which you do not want the deductions to process. Use the five queries listed below to assist your auditing purposes: M_BN_EMPL_DED_PROC_GENDED: Lists all employees’ General Deduction Overrides broken down by month. This query will return results for active employees, where the general deductions are active, and if a goal amount is specified, the deduction will be displayed if the goal amount is not met. If the goal amount is met ...
    Posted Jul 8, 2020, 3:43 PM by Barbara Thiss
  • Reminder of the HCM user group webinar scheduled on July 9, 2020 for users to provide feedback about the PeopleSoft Functional Upgrade A reminder to register to join the HCM user group webinar on Thursday, July 9, 2020 from 3:00 pm – 4:00 pm. The purpose of the webinar is for users to provide feedback about the PeopleSoft Functional Upgrade that went live on June 1, 2020. Your feedback is very important and we appreciate you taking the time to register and attend. Beckie Benson, Executive Director, Enterprise Applications, will be attending and is looking forward to the opportunity to hear from you about your Functional Upgrade experiences. HCM user group Functional Upgrade feedback webinar registration link. Date and time: July 9, 2020 from 3:00 pm – 4:00 pm. Registration link: HCM User Feedback Webinar Registration LinkDuring the webinar ...
    Posted Jul 8, 2020, 10:40 AM by Barbara Thiss
  • Slowness and spinning in all PeopleSoft environments Some users are reporting slowness and spinning in HCM, Finance and Portal this morning. We have notified the technical team and they are looking into it.
    Posted Jul 8, 2020, 10:38 AM by Barbara Thiss
  • Resetting Grid Personalizations changed to 07/11/2020 On Wednesday, June 24, 2020, we had let you know that the ChartField Configurator Process would be running that Saturday and had the potential of resetting each users’ Grid Personalizations. Due to other maintenance being done that weekend, it was decided to move the ChartField Configurator Process to Saturday, July 11, 2020 during the regular maintenance window from midnight – 8:00 am. Between now and Friday, July 10, 2020, 11:59 pm, it is still suggested that users with Grid Personalization make note of the Personalization so you can reapply them after the maintenance. Documentation for updating Grid Personalizations can be found on page 51 of Introduction to PeopleSoft Guide v3.1.pdf. If you have any questions, please contact ...
    Posted Jul 6, 2020, 11:26 AM by Rhonda Caldwell
Showing posts 1 - 8 of 2154. View more »

Hyperion

  • Hyperion server maintenance tonight, 05/15/19, potential Hyperion outage until 8:00 am tomorrow Microsoft Security updates will be applied to the Hyperion servers tonight, Wednesday, May 15, 2019 between midnight and 8:00 am tomorrow morning. You may experience outages in Hyperion during this timeframe.
    Posted May 15, 2019, 4:02 PM by Peyri Herrera
  • Hyperion calculation business rule fixed for FTE calculations Hyperion calculation business rule, which is the “Calculate” part in the process of “Calculate, Allocate, PUSH and Aggregate”, has been fixed so that the FTE will not be included when calculating out Additional Earnings (Earnings Expense), Benefits (Benefits Expense), or Tax Details (Total Taxes). It will no longer be necessary to inflate the Override Option Values for the Additional Earnings, the Benefits, or Tax Details when creating budgets for FY20.Previously, the calculation business rule was taking the FTE into consideration when calculating total compensation. Those position’s whose FTE was less than 1.0 were being under-budgeted. As a result, it was necessary for users to be trained to inflate the Override Option Values by the position’s ...
    Posted Dec 13, 2018, 4:08 PM by Barbara Thiss
  • How to get help with Hyperion (HEAT tickets, guide, tutorials, 1:1 work sessions) To request a 1:1 work session, please email Lori Free-Trout (lfreetrout@sdcoe.net) and provide Email Template information.
    Posted Dec 12, 2018, 3:55 PM by Barbara Thiss
  • Links to Hyperion video tutorials Hyperion - How to Enter Data on Employee History Report Template (7:22) Hyperion Data Export to PeopleSoft Budget Import Template (9:39)
    Posted Dec 12, 2018, 3:44 PM by Barbara Thiss
  • Links to Hyperion forms HCM Extracts Content and Audit Guidelines (PDF, v1.0) Hyperion Extracts Request Form (PDF, v3.3) Hyperion Role Assignment Request Form (Excel, v1.0) Pseudo Data Request Template (Excel, v3.0)
    Posted Dec 12, 2018, 3:43 PM by Barbara Thiss
  • Suggested queries to help with auditing HCM data To help with data auditing prior to submitting a request to pull extracts for Hyperion, here are some district-suggested queries. All queries can be found in the HCM module. Recommended by HR users: M_HR_VACANT_POSITIONS (all vacancies, encumbered/unencumbered) M_HR_SAL_GRADE_STEP_BY_EMPL M_PY_MCOP_VALIDATION Recommended by Finance users: FAR_POSITION_W_EE_AND_ACCOUNT M_BN_HEALTH_CURR_ENROLLMENT FAR_POSITIONS_VACANT (encumbered only)
    Posted Dec 12, 2018, 3:42 PM by Barbara Thiss
  • Hyperion Training for 2019-20 Budgeting For users that are new to Hyperion or need a refresher, we have scheduled hands-on Hyperion training for the 2019-20 budget year. For all users, the updated Hyperion User Guide v2.2.pdf is available on the CRC Website. HYP1: Manage Position and Employee Data This half-day class focuses on: Adding a Position (Production environment) Maintaining Employee By Position (update/edit existing data for employees in Production) Running Business Rules and other tasks Tues, January 29, 2019 9:00 am - 12:00 pm, SDCOE LL3-4 HYP2: SmartView This half-day class focuses on how and when to use Smart View Tues, January 29, 2019 1:00 pm – 4:00 pm, SDCOE LL3-4 HYP3: Using Excel ...
    Posted Dec 12, 2018, 3:40 PM by Barbara Thiss
  • Hyperion in Maintenance Mode Hyperion is currently in Maintenance Mode while the FY20 updates are being applied. We will notify you when you can access your data again. Thank you for your understanding.
    Posted Dec 12, 2018, 7:51 AM by Barbara Thiss
Showing posts 1 - 8 of 37. View more »

Legacy Applications

  • FISNEW will be available on Legacy Info on Fri, 11/09/18 Attention Finance users! On Friday, November 9, 2018, FISNEW will be available at https://legacyinfo.sdcoe.net. It will enable you to look up historical financial information from Legacy FIS.The following nine screens will be available using FISNEW: EXPINQ TRANS INVHST LISTTR STKLST PRQLST REVINQ VENLST VENHST How to log in: Go to https://legacyinfo.sdcoe.net.Click the Go button in the FISNEW section (right side of screen).Log in with your VPN user name and password using the following format. Need help or have questions? New How-To videos and resources will also be released on November 9. To access them, scroll to the bottom of https://legacyinfo.sdcoe.net. Please contact John Vaillancourt at jvaillancourt@sdcoe ...
    Posted Nov 6, 2018, 4:02 PM by Peyri Herrera
  • REMINDER: Access for fis.sdcoe.net will remain until 11/13/18 Access for fis.sdcoe.net will remain until Tuesday, November 13, 2018.
    Posted Nov 6, 2018, 4:02 PM by Peyri Herrera
  • Access for fis.sdcoe.net will remain until 11/13/18 Access for fis.sdcoe.net will remain until Tuesday, November 13, 2018.
    Posted Oct 10, 2018, 11:05 AM by Peyri Herrera
  • Legacy Info FAQs Legacy Info is at https://legacyinfo.sdcoe.net.Most of the questions on this list were generated during the September 2018 Third Thursday Demo. This list was updated 10/1/18.LOGGING IN & ACCESSQ: How do I get an account?Submit the Legacy Info Account Request Form. Watch the demo for more information: September 2018 Third Thursday Demo.Q: Is login first name or initial?It can vary based on how your account was set up. Examples: first.last, flast. Newer accounts tend to be created first.last.Q: Will we have access to multiple districts? I need history for 3 business units.The system keys off of a particular District ID. We would need to create 3 separate ...
    Posted Nov 6, 2018, 3:04 PM by Peyri Herrera
  • REMINDER: The last day to access Legacy Payroll is tomorrow, Fri, 09/14/18! From John Vaillancourt, SDCOE Senior Director, Information Technology: Access to Legacy Payroll will be removed on Friday, September 14, 2018 at 4:30 pm. Please use https://legacyinfo.sdcoe.net or https://sdcoereports.sdcoe.net/isview/ (RPTMGR) to access your organization’s data.Access to http://fis.sdcoe.net will remain until November 13, 2018.For more information on legacyinfo.sdcoe.net please see http://crc.sdcoe.net/announcements/legacyappsnews/newreportingsystemtoaccesslegacypayrolldataishere (posted 9/4/18).Would you like to see a demo of legacyinfo.sdcoe.net? Please join us at next week’s Third Thursday Demo on September 20 at 10:00 am. Details and the link to register are at http://crc.sdcoe.net/announcements/peoplesoftnews/thirdthursdaydemo092018howtouselegacyinfosdcoenetforhistoricallookup.
    Posted Oct 10, 2018, 9:28 AM by Peyri Herrera
  • New reporting system to access legacy payroll data is here! SDCOE Integrated Technology Services is pleased to announce that the new reporting system to access legacy payroll data is available at https://legacyinfo.sdcoe.net. The recommended browsers are Chrome, Firefox, and Edge (not recommended - Internet Explorer).Who can access the historical reporting system?If you have access to Legacy Payroll and have an SDCOE VPN account you will be able to access this system. Click “Go” on the main screen, then sign in as shown below.What information is currently available? Please visit legacyinfo.sdcoe.net to access legacy payroll data. The following payroll reports are available now with more to come. EMPLY EMPOS TPLST YTDAC XREF BDEMP CYRTD CYRTDPrnt ABATQ ABATL How can I learn how to use ...
    Posted Sep 20, 2018, 10:11 AM by Peyri Herrera
  • New reporting system for historical payroll, retirement and financial lookup coming 09/04/18! From John Vaillancourt, SDCOE Senior Director, Information Technology: On September 4, 2018, a new system for historical lookup will be released. This system will compliment https://sdcoereports.sdcoe.net/isview/ (RPTMGR) which has and will continue to provide lookup capability for a variety of payroll and financial records. The new system is completely web-based. No Bridge! No VPN! Training videos will be released at go live. The following extract/reports or screens will be available when the system goes live:More reports will be added in the coming months. Please direct questions to John Vaillancourt, Senior Director, Information Technology, at jvaillancourt@sdcoe.net.
    Posted Aug 13, 2018, 9:26 AM by Peyri Herrera
  • Legacy system retirement on 09/14/18 From John Vaillancourt, SDCOE Senior Director, Information Technology: Legacy Payroll and Finance will be retired at 5:00 pm on Friday, September 14, 2018. The historical data stored on legacy hardware has been copied to modern systems for easier retrieval. Please use the new reporting system or https://sdcoereports.sdcoe.net/isview/ (RPTMGR) to access your organization’s data.Please direct questions to John Vaillancourt, Senior Director, Information Technology, at jvaillancourt@sdcoe.net.
    Posted Aug 13, 2018, 9:24 AM by Peyri Herrera
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