Announcements

These are our recent announcements. You can also view All PeopleSoft Announcements, All Hyperion Announcements, and All Legacy Applications Announcements.

PeopleSoft

  • You are no longer locked out of HCM/ESS (01/17/20) You are no longer locked out of HCM and ESS. The Payroll distribution process is not yet complete. Please hold off on running PEDR reports until notified. Time Administration Process to Remain ‘On Hold’ during start of Payroll Distribution: In an effort to improve process performance during payroll distribution, TL_TIMEADMIN will remain on hold. It will resume after Encumbrances are completed. Watch for announcement of Payroll Distribution Status 2. Approved Entries made to the timesheet will be processed into payable time when TL_TIMEADMIN is resumed. We expect the impact to timesheet entries to be minimal as the process will be resumed well in advance of the scheduled off-cycle. -----------------------------------------------------------------------------------------------------------------------------
    Posted Jan 17, 2020, 10:41 AM by Rhonda Caldwell
  • 2020 W-4 Form: PeopleSoft timeline; interim process document provided by SDCOE Payroll Services From Matt Gilroy, SDCOE District Payroll Services Supervisor: On December 18, SDCOE Payroll Services sent out the initial information about the new 2020 Form W-4 (PDF) and a link to the IRS W4 FAQ page. The purpose of this message is to communicate the timeline as to when the changes will be implemented in PeopleSoft and the recommended steps at this time. The target date for implementing the new 2020 W-4 Form in PeopleSoft is at the end of February in time for March payroll. PeopleSoft Timeline for 2020 W-4 FormJanuary 8-13, 2020: Prepare test environment January 13 - February 19: System testing, Including full payrolls and distribution in test environment February 20-21: Final Go ...
    Posted Jan 16, 2020, 3:47 PM by Peyri Herrera
  • EBS is temporarily “holding” all HCM queries scheduled to run during Payroll Please refrain from scheduling HCM queries until after Payroll.At 5:00 tonight, EBS will temporarily “hold” HCM queries scheduled by users to prevent interference with payroll processing. These queries will resume their regular schedules on Friday, January 17, 2020 after payroll is confirmed. Any additional queries that are scheduled during Payroll will also be put on hold. Related announcement: Suspension of nightly HCM processes during payroll processing and distribution (posted 8/15/18) -----------------------------------------------------------------------------------------------------------------------------
    Posted Jan 16, 2020, 11:31 AM by Rhonda Caldwell
  • All users will be locked out of PeopleSoft HCM and Employee Self-Service (ESS) on Thu, 01/16/20 at 5:00 pm At 5:00 pm tonight, Thursday, January 16, 2020, all users' access to PeopleSoft HCM and ESS (Employee Self-Service) will be removed until payroll is confirmed, typically through the middle of the next day. This means you will not be able to access HCM or ESS during this time. You will have access to the system once payroll is confirmed. We will notify your organization's PeopleSoft HCM contacts when access has been returned. -----------------------------------------------------------------------------------------------------------------------------
    Posted Jan 16, 2020, 11:27 AM by Rhonda Caldwell
  • PeopleSoft Tools Upgrade issues update as of Thursday, January 16, 2020 at 6:30 am Issues update (yellow highlighted item includes a fix): Department Budget Table (DBT) results in a blank screen error when trying to update existing row for some users. Research identified the error occurs for users who have personalized the DBT screen. The fix requires the DBT screen personalized settings to be turned off. Go to the following link to view a video of the blank screen error and how to turn off the personalized settings: DBT personalize update to fix white screen error. The personalized settings can be reset after the first DBT update is completed successfully. Go to the following link to view a video on how to reset the DBT personalization: DBT one time personalize setup. Please submit a ...
    Posted Jan 16, 2020, 7:09 AM by Rhonda Caldwell
  • Hyperion Training for 2020-21 Budgeting For users that are new to Hyperion or need a refresher, we have scheduled hands-on Hyperion training for the 2020-21 budget year. For all users, the updated Hyperion User Guide v2.5 is available on the PeopleSoft Support Website. HYP1: Manage Position and Employee Data • This half-day class focuses on: • Adding a Position (Production environment)• Maintaining Employee By Position (update/edit existing data for employees in Production)• Running Business Rules and other tasksThurs. January 30, 2020, 9:00 am - 12:00 pm, SDCOE LL3-4HYP2: SmartView This half-day class focuses on how and when to use Smart View Thurs. January 30, 2020, 1:00 pm – 4:00 pm, SDCOE LL3-4 HYP3: Using Excel ...
    Posted Jan 13, 2020, 3:12 PM by Rhonda Caldwell
  • Thursday Demo (01/16/20): Service Portal Updates Please join us on Thursday, January 16, 2020 from 10:00-11:00 am for the Third Thursday Demo: Service Portal Updates (Click Here to Register) We will: Discuss SDCOE Service Portal Feature Changes Demonstrate Request vs Problem Share upcoming changes Audience: This session is recommended for any who uses the Service Now Portal for PeopleSoft issues and requests Date/Time: Thursday, January 16, 2020 from 10:00 am – 11:00 am Registration: https://sdcoe.zoom.us/meeting/register/uZErfumhqTovvLdlUO53VLm_T_IiTssUQA Registration is required. Upon registration, look for an email from “Zoom SDCOE CRC” (no-reply@zoom.us) with connection information. ---------------------------------------------------------------------------------------------------------------------------
    Posted Jan 13, 2020, 2:20 PM by Rhonda Caldwell
  • PeopleSoft Tools Upgrade issues update as of Friday, January 10, 2020 at 6:00 pm Issues update (yellow highlighted item includes a fix): Department Budget Table (DBT) results in a blank screen error when trying to delete an existing row for some users. Research identified the error occurs for users who have personalized the DBT screen. The fix requires the DBT screen personalized settings to be turned off. Go to the following link to view a video of the blank screen error and how to turn off the personalized settings: DBT personalize update to fix white screen error. The personalized settings can be reset after the first DBT update is completed successfully. Go to the following link to view a video on how to reset the DBT personalization: DBT one time personalize setup. Please submit ...
    Posted Jan 10, 2020, 6:20 PM by Sally Morton
Showing posts 1 - 8 of 1944. View more »

Hyperion

  • Hyperion server maintenance tonight, 05/15/19, potential Hyperion outage until 8:00 am tomorrow Microsoft Security updates will be applied to the Hyperion servers tonight, Wednesday, May 15, 2019 between midnight and 8:00 am tomorrow morning. You may experience outages in Hyperion during this timeframe.
    Posted May 15, 2019, 4:02 PM by Peyri Herrera
  • Hyperion calculation business rule fixed for FTE calculations Hyperion calculation business rule, which is the “Calculate” part in the process of “Calculate, Allocate, PUSH and Aggregate”, has been fixed so that the FTE will not be included when calculating out Additional Earnings (Earnings Expense), Benefits (Benefits Expense), or Tax Details (Total Taxes). It will no longer be necessary to inflate the Override Option Values for the Additional Earnings, the Benefits, or Tax Details when creating budgets for FY20.Previously, the calculation business rule was taking the FTE into consideration when calculating total compensation. Those position’s whose FTE was less than 1.0 were being under-budgeted. As a result, it was necessary for users to be trained to inflate the Override Option Values by the position’s ...
    Posted Dec 13, 2018, 4:08 PM by Barbara Thiss
  • How to get help with Hyperion (HEAT tickets, guide, tutorials, 1:1 work sessions) To request a 1:1 work session, please email Lori Free-Trout (lfreetrout@sdcoe.net) and provide Email Template information.
    Posted Dec 12, 2018, 3:55 PM by Barbara Thiss
  • Links to Hyperion video tutorials Hyperion - How to Enter Data on Employee History Report Template (7:22) Hyperion Data Export to PeopleSoft Budget Import Template (9:39)
    Posted Dec 12, 2018, 3:44 PM by Barbara Thiss
  • Links to Hyperion forms HCM Extracts Content and Audit Guidelines (PDF, v1.0) Hyperion Extracts Request Form (PDF, v3.3) Hyperion Role Assignment Request Form (Excel, v1.0) Pseudo Data Request Template (Excel, v3.0)
    Posted Dec 12, 2018, 3:43 PM by Barbara Thiss
  • Suggested queries to help with auditing HCM data To help with data auditing prior to submitting a request to pull extracts for Hyperion, here are some district-suggested queries. All queries can be found in the HCM module. Recommended by HR users: M_HR_VACANT_POSITIONS (all vacancies, encumbered/unencumbered) M_HR_SAL_GRADE_STEP_BY_EMPL M_PY_MCOP_VALIDATION Recommended by Finance users: FAR_POSITION_W_EE_AND_ACCOUNT M_BN_HEALTH_CURR_ENROLLMENT FAR_POSITIONS_VACANT (encumbered only)
    Posted Dec 12, 2018, 3:42 PM by Barbara Thiss
  • Hyperion Training for 2019-20 Budgeting For users that are new to Hyperion or need a refresher, we have scheduled hands-on Hyperion training for the 2019-20 budget year. For all users, the updated Hyperion User Guide v2.2.pdf is available on the CRC Website. HYP1: Manage Position and Employee Data This half-day class focuses on: Adding a Position (Production environment) Maintaining Employee By Position (update/edit existing data for employees in Production) Running Business Rules and other tasks Tues, January 29, 2019 9:00 am - 12:00 pm, SDCOE LL3-4 HYP2: SmartView This half-day class focuses on how and when to use Smart View Tues, January 29, 2019 1:00 pm – 4:00 pm, SDCOE LL3-4 HYP3: Using Excel ...
    Posted Dec 12, 2018, 3:40 PM by Barbara Thiss
  • Hyperion in Maintenance Mode Hyperion is currently in Maintenance Mode while the FY20 updates are being applied. We will notify you when you can access your data again. Thank you for your understanding.
    Posted Dec 12, 2018, 7:51 AM by Barbara Thiss
Showing posts 1 - 8 of 37. View more »

Legacy Applications

  • FISNEW will be available on Legacy Info on Fri, 11/09/18 Attention Finance users! On Friday, November 9, 2018, FISNEW will be available at https://legacyinfo.sdcoe.net. It will enable you to look up historical financial information from Legacy FIS.The following nine screens will be available using FISNEW: EXPINQ TRANS INVHST LISTTR STKLST PRQLST REVINQ VENLST VENHST How to log in: Go to https://legacyinfo.sdcoe.net.Click the Go button in the FISNEW section (right side of screen).Log in with your VPN user name and password using the following format. Need help or have questions? New How-To videos and resources will also be released on November 9. To access them, scroll to the bottom of https://legacyinfo.sdcoe.net. Please contact John Vaillancourt at jvaillancourt@sdcoe ...
    Posted Nov 6, 2018, 4:02 PM by Peyri Herrera
  • REMINDER: Access for fis.sdcoe.net will remain until 11/13/18 Access for fis.sdcoe.net will remain until Tuesday, November 13, 2018.
    Posted Nov 6, 2018, 4:02 PM by Peyri Herrera
  • Access for fis.sdcoe.net will remain until 11/13/18 Access for fis.sdcoe.net will remain until Tuesday, November 13, 2018.
    Posted Oct 10, 2018, 11:05 AM by Peyri Herrera
  • Legacy Info FAQs Legacy Info is at https://legacyinfo.sdcoe.net.Most of the questions on this list were generated during the September 2018 Third Thursday Demo. This list was updated 10/1/18.LOGGING IN & ACCESSQ: How do I get an account?Submit the Legacy Info Account Request Form. Watch the demo for more information: September 2018 Third Thursday Demo.Q: Is login first name or initial?It can vary based on how your account was set up. Examples: first.last, flast. Newer accounts tend to be created first.last.Q: Will we have access to multiple districts? I need history for 3 business units.The system keys off of a particular District ID. We would need to create 3 separate ...
    Posted Nov 6, 2018, 3:04 PM by Peyri Herrera
  • REMINDER: The last day to access Legacy Payroll is tomorrow, Fri, 09/14/18! From John Vaillancourt, SDCOE Senior Director, Information Technology: Access to Legacy Payroll will be removed on Friday, September 14, 2018 at 4:30 pm. Please use https://legacyinfo.sdcoe.net or https://sdcoereports.sdcoe.net/isview/ (RPTMGR) to access your organization’s data.Access to http://fis.sdcoe.net will remain until November 13, 2018.For more information on legacyinfo.sdcoe.net please see http://crc.sdcoe.net/announcements/legacyappsnews/newreportingsystemtoaccesslegacypayrolldataishere (posted 9/4/18).Would you like to see a demo of legacyinfo.sdcoe.net? Please join us at next week’s Third Thursday Demo on September 20 at 10:00 am. Details and the link to register are at http://crc.sdcoe.net/announcements/peoplesoftnews/thirdthursdaydemo092018howtouselegacyinfosdcoenetforhistoricallookup.
    Posted Oct 10, 2018, 9:28 AM by Peyri Herrera
  • New reporting system to access legacy payroll data is here! SDCOE Integrated Technology Services is pleased to announce that the new reporting system to access legacy payroll data is available at https://legacyinfo.sdcoe.net. The recommended browsers are Chrome, Firefox, and Edge (not recommended - Internet Explorer).Who can access the historical reporting system?If you have access to Legacy Payroll and have an SDCOE VPN account you will be able to access this system. Click “Go” on the main screen, then sign in as shown below.What information is currently available? Please visit legacyinfo.sdcoe.net to access legacy payroll data. The following payroll reports are available now with more to come. EMPLY EMPOS TPLST YTDAC XREF BDEMP CYRTD CYRTDPrnt ABATQ ABATL How can I learn how to use ...
    Posted Sep 20, 2018, 10:11 AM by Peyri Herrera
  • New reporting system for historical payroll, retirement and financial lookup coming 09/04/18! From John Vaillancourt, SDCOE Senior Director, Information Technology: On September 4, 2018, a new system for historical lookup will be released. This system will compliment https://sdcoereports.sdcoe.net/isview/ (RPTMGR) which has and will continue to provide lookup capability for a variety of payroll and financial records. The new system is completely web-based. No Bridge! No VPN! Training videos will be released at go live. The following extract/reports or screens will be available when the system goes live:More reports will be added in the coming months. Please direct questions to John Vaillancourt, Senior Director, Information Technology, at jvaillancourt@sdcoe.net.
    Posted Aug 13, 2018, 9:26 AM by Peyri Herrera
  • Legacy system retirement on 09/14/18 From John Vaillancourt, SDCOE Senior Director, Information Technology: Legacy Payroll and Finance will be retired at 5:00 pm on Friday, September 14, 2018. The historical data stored on legacy hardware has been copied to modern systems for easier retrieval. Please use the new reporting system or https://sdcoereports.sdcoe.net/isview/ (RPTMGR) to access your organization’s data.Please direct questions to John Vaillancourt, Senior Director, Information Technology, at jvaillancourt@sdcoe.net.
    Posted Aug 13, 2018, 9:24 AM by Peyri Herrera
Showing posts 1 - 8 of 61. View more »