Time & Labor Timesheet Approval for the 12/2/16 Off-Cycle versus December’s On-Cycle – IMPORTANT, PLEASE READ

posted Dec 1, 2016, 1:02 PM by Peyri Herrera
From MITI: Currently there are a higher number of approved Timesheet screen entries in Payable Time as Estimated status than normal for tomorrow’s Off-Cycle (12/2/2016). There are also a number of those Estimated status time entries netting out to negative earnings for the employee which will generate errors for the 12/2 Off-Cycle. Last month approximately five organizations inadvertently approved time entries intended for November’s On-Cycle prior to the November Off-Cycles and this caused several time consuming issues to resolve. Remember, all Timesheet screen entries approved prior to an Off-Cycle payroll will get processed in the Off-Cycle, not the On-Cycle later in the month.

Run the Reported Time Audit and Payable Time Audit queries (M_TL_REPORTED_TIME_AUDIT and M_TL_PAYABLE_TIME_AUDIT) to Excel.
  • M_TL_REPORTED_TIME_AUDIT: Filter the Reported Status column for Approved and Submitted then filter the Payable Status column for Estimated and blanks or spaces on the M_TL_REPORTED_TIME_AUDIT query. This will identify all time entries that have been approved and converted to payable time ready for the Off-Cycle on 12/2, and time that has been approved but not yet converted to payable time (it will be converted to payable time in Estimated status when Time Administration runs).

  • M_TL_PAYABLE_TIME_AUDIT: Filter the Status Desc column for Estimated on the M_TL_PAYABLE_TIME_AUDIT query to see what time will be paid in the 12/2 Off-Cycle, including any negative offsets. 
You do not have to do anything in Time & Labor for approved time entries you want processed in the 12/2 Off-Cycle, except create the Off-Cycle paysheets if the employee is terminated and set the One-Time Deductions to the appropriate values as normal for any Off-Cycle.

For approved time entries you intended to pay in December’s On-Cycle you have two options for not having them processed in the 12/2 Off-Cycle:
  1. Allow the approved time to get paid in the 12/2 Off-Cycle. You will need to set the One-Time Deductions to the appropriate values.

  2. Access the Timesheet screen and type zeros over the original time entry values, click Submit then Approve the time. This will create negative offsets for the original time entries approved and converted to payable time earlier resulting in a net of zero meaning the employee will not get paid in the 12/2 Off-Cycle. After the 12/2 Off-Cycle has been completed access the Timesheet screen, re-enter the original time entry values, click Submit then Approve the time so it will get processed in December’s On-Cycle.
If you have any questions or need assistance with approved time entries you do not want paid in the 12/2 Off-Cycle please contact the Customer Service Center (CRC) by submitting a HEAT Self Service Ticket or calling 1-800-289-1500.