Time & Labor Load to Payroll prior to first Pre-Calc – CHANGE IN PROCESS, PLEASE REVIEW

posted Nov 1, 2016, 2:24 PM by Peyri Herrera
NEW!

From MITI: Several organizations have requested Timesheet screen entries get loaded into Payroll before the first Pre-Calc. This will provide you with an opportunity to view time entries that were Rejected by Payroll and allow more time to troubleshoot and correct errors prior to the first Pre-Calc.

Reported Time entered on the Timesheet screen and approved gets converted to Payable Time in Estimated status by Time Administration. The Time & Labor load process, which pulls Payable Time in Estimated status into Payroll, will run Friday nights at approximately 6:00 pm following the second Off-Cycle and prior to the first Pre-Calc. The Time & Labor load process only loads Timesheet screen entries that have been approved and then converted to Payable Time by Time Administration.

The Time & Labor load process for November will run on Friday, November 11, 2016 at 6:00 pm. The next day you can run the M_TL_PAYABLE_TIME_AUDIT query to view the results of the time load and resolve issues accordingly. The query’s Status Description field is especially important as it will show whether the time was Taken by Payroll or Rejected by Payroll. Timesheet screen values with Taken by Payroll status were successfully loaded into Payroll and will be visible on the paysheets. Timesheet screen values with Rejected by Payroll status were not loaded and will need to be investigated and corrected.

The Rejected by Payroll errors are generally caused by:
  • The employee being terminated and requiring the manual creation of a paysheet/payline for that position’s time to load onto. The query to view terminated employees with Timesheet screen entries is M_TL_PAYABLE_TIME_TERM_EST. This query shows the employee's time entry information including their Time Reporter Data screen's Status and Effective Date.
  • The employee may have erroneous time entered on the Timesheet screen after the employee’s Last Date Worked and/or Termination Date.
  • The employee may have time entered on the Timesheet screen for the wrong Position/Empl Record that is now Inactive for the employee. 

If you have any questions about the Time & Labor load process or results please contact the Customer Service Center (CRC) by submitting a HEAT ticket or calling 1-800-289-1500.