Support materials for PeopleSoft 2018 Year End Closing, plus important Year End dates

posted May 11, 2018, 10:42 AM by Peyri Herrera

SUPPORT MATERIALS

The CRC has added all support materials for PeopleSoft 2018 Year End Closing to the Guides & Job Aids page.

Year End Guides

PeopleSoft Finance Year End Closing Guide v4.5
PeopleSoft Year End Closing Guide for Purchasing & Inventory v5.0

Year End Activity Sheets

Activity Sheet for Year End Finance 2018
Activity Sheet for Year End Inventory 2018
Activity Sheet for Year End Purchasing 2018

Presentations

Year End Closing for Finance Presentation v2.0
Year End Closing for Inventory Presentation v3.0
Year End Closing for Purchasing Presentation v3.1

IMPORTANT YEAR END DATES FOR 2018

Please see the Year End dates below. For a printer-friendly version, please click here: PeopleSoft Year End Closing Important Dates for 2018 (1 p.)

June 26, 2018: Last day for Deposits at Wells Fargo by close of business day.

June 28 at 12 noon: Last day to enter vouchers in the system. Submit your vouchers for approval to the SDCOE Commercial warrants department to receive a warrant issued on June 29. No guarantee that it will generate a warrant the next day.

June 28 at 10 am: Last day to submit Auditor Transfer.

June 28: At 9 pm, the reconciliation jobs run to close qualified requisitions and purchase orders.

June 29: Last warrant due date of the current fiscal year.

June 29: Recommended date for your Inventory to be completed.

July 1:
Start of the new fiscal year.
First day to post for Period 998.
Requisition and POs for the new year when generated defaults to the current date

From July 1 to July 9:
Receive items with a June date.
Do not close POs for accruals.
Do not close POs for rollover.
Manually close non-qualified POs using the override function via the Buyer’s Workbench page.
Manually close non-qualified requisition using the override function via the Requester’s Workbench page. Requisitions do not rollover.

July 5: At 9 pm, the reconciliation jobs run close qualified requisitions and purchase orders.

July 6: First day commercial warrants are issued for 2018-2019

July 9: Last day to finalize Purchase Orders. All open qualified POs will rollover to the new year.

July 10: Financial Accounting runs PO Rollover and Receipt Accrual processes. Financial Accounting sends report to the district. District can run the reports.

July 16: Last day to post for Period 12.

July to September 4: Run the FAR_ENCUMBRANCE_LEDGER query to review any 2017-2018 pre-encumbrances and encumbrances prior to closing your books.

September 4: Last day to post for Period 998.

NOTE: Financial Accounting opens and closes accounting periods.