Summer Months: How to process payroll when an employee is on SWB (Short Work Break), receiving DNP (10/12) pay and working additional hours

posted Jul 27, 2016, 4:50 PM by Peyri Herrera
July and August present some unique payroll situations. For August payroll, here are a few typical scenarios and recommendations on how to process payroll when an employee is on SWB (Short Work Break), receiving DNP (10/12) pay and working additional hours.

Scenario 1: An employee is on SWB (Short Work Break) and is not receiving any pay in August.
No action needed.

Scenario 2: An employee is on SWB (Short Work Break) and is only receiving their DNP16 (10/12) pay and no other pay.
No action is needed.

Scenario 3: An employee is on SWB (Short Work Break), is not receiving DNP (10/12) but is working additional hours in the “M” Paygroup/Position.
Create a paysheet for the “M” Paygroup/Position. Enter the time worked directly on the paysheet, not on the timesheet. This will ensure payment to the employee. Remember to add a row if you are paying prior months and edit the ChartField if you are using a different account number other than the primary account on the position. Enter Subsets on the paysheet.

Page references:
Create Paysheet: Payroll Guide v4.0 p.55
Enter Subset: Payroll Guide v4.0 p.61


Scenario 4: An employee is on SWB (Short Work Break), is not receiving DNP (10/12) but is working additional hours in the “P” Paygroup/Position.
“P” pay groups have paysheets automatically created each month. Enter the time on timesheet (in Time and Labor) against the “P” position. Enter Subsets on the paysheet.

Page references:
Enter hours on timesheet: Time & Labor Guide v4.0 p.42
Enter Subset: Payroll Guide v4.0 p.61


Scenario 5: An employee is on SWB (Short Work Break), is receiving DNP 16 (10/12) pay and is working additional hours under the “M” Paygroup/Position number.
A paysheet will have already been created for the “M” pay group in order for the DNP to release. Enter the time worked directly on the paysheet, not on the timesheet. This will ensure payment to the employee. Remember to add a row if you are paying prior months and edit the ChartField if you are using a different account number other than the primary account on the position. Enter Subsets on the paysheet.

Page references:
Enter hours using paysheet adjustment: Payroll Guide v4.0 p.47
Enter Subset: Payroll Guide v4.0 p.61


Scenario 6: An employee is on SWB (Short Work Break), is receiving DNP 16 (10/12) pay and is working additional hours under the “P” Paygroup/Position number.
“P” pay groups have paysheets automatically created each month. Enter the time on timesheet against the “P” position. Enter Subsets on the paysheet.

Page references:
Enter hours on timesheet: Time & Labor Guide v4.0 p.42
Enter Subset: Payroll Guide v4.0 p.61


Scenario 7: An employee is on SWB, is receiving DNP16 (10/12) pay and is receiving additional pay such as Mileage, Expense Allowance, etc.
If the employee is working additional hours follow action found on #5 or #6 depending on which position is going to be used (M or P).

Scenario 8: An Employee is on SWB and is only receiving additional pay such as Mileage, Expense Allowance, etc.
If the employee is working additional hours follow the action found on #3 or #4.