UPDATED JULY 2016
This information is about the process of payroll accruals in PeopleSoft. Unlike the separate screen in Legacy where districts choose what is accrued, this is an automated process in PeopleSoft.
The accruals entries are as follows:
A: No document is necessary as PeopleSoft automatically processes payroll accruals.
Q: Which months does the accrual process run for?
A: July only.
Q: Are there specific screens in HCM where accruals are input?
A: No. Time worked and adjustments for prior year are entered on the normal Timesheet and Paysheet screens that are in use currently for each month’s transactions.
Q: In Finance, how can I identify Accrual Transactions verses the current month transactions in July?
A: They are identified by Source=PAC, Month= July and Year=2016. The source PAC stands for Payroll Accrual. The description will start with Payroll Accrual. This description can be viewed on the Create/Update Journal Entries page (General Ledger > Journals > Journal Entry > Create/Update Journal Entries) on the “Find an Existing Value” tab. The payroll accrual journal entry will be posted to period 998 in June. There will be one payroll accrual GL_journal for each district.
Q: When will the accrual transactions be posted in July?
A: After Payroll processes are completed the Payroll Accrual process will be run. This process creates the payroll accrual GL_journal entry that will be posted on payday.