Paying a Supplier via a Third Party (like AMEX)

posted Mar 31, 2016, 2:45 PM by Peyri Herrera   [ updated Apr 8, 2016, 11:20 AM ]
Some organizations choose to pay a Supplier via a third party, like American Express. In the example of using AMEX, you must create a second Location for the Supplier for AMEX Remit. Each Supplier will have the option of remitting to AMEX or directly to the supplier. For more information about creating suppliers, please refer to the Supplier section of the AP1 Accounts Payable guide at http://crc.sdcoe.net/resources/peoplesoft/guides.

Which location should be marked as Default?
  • If your district remits directly to the supplier, the MAIN Location will be the DEFAULT.
  • If your district remits payment to AMEX more often, you will set the AMEX Location as the DEFAULT.
1. MAIN Location (Supplier Information)
Set up the MAIN location as shown here. Notice “Default” is checked here – check this as the default if your organization remits payment to AMEX more often.

Main Location

IMPORTANT: Note the effective date here is 01/01/1901. When adding 2 locations, be sure to have different effective dates, this can be just one day different.

A. Payables Link: On the MAIN location, Remitting, you will choose the Suppliers address for remit to.
Payables

B. 1099 Link: Enter the Supplier 1099 information on the MAIN Location, if needed.
1099


2. AMEX Location (American Express Information)
Set up the AMEX Location as shown here. Notice “Default” is checked here – check this as the default if your organization remits payment to AMEX more often.

AMEX Location

A. Payables Link: On the AMEX location for Remitting, choose the AMEX Supplier address for remit to.
Payables

B. 1099 Link: Leave all 1099 fields blank for the AMEX Location.
NOTE: 1099s are based off the payments to the supplier, so no AMEX Remit payments will be 1099 to the supplier.