New hires and FICA status field in Job Data

posted Jul 20, 2016, 10:16 AM by Peyri Herrera
From SDCOE Retirement Reporting: Employees/positions are coded for retirement on the Benefit Program Participation page in Eligibility Configuration Fields 2 and/or 4. The coding on that page is currently done by the Retirement Reporting unit for PERS and STRS. Alternative Retirement Systems (ARS) is handled by school districts.

When adding new hires into PeopleSoft, please follow these additional guidelines for the FICA Status field on the Job Data > Payroll tab as referenced on p.31 of HR3 New Hires and Job Data Guide v4.0.pdf:

FICA Status


Additional guidelines for positions coded “excluded” (on Eligibility Configuration 4) from Retirement provided to assist you:
  • Student workers (job code 29530) – Exempt 
  • Lead Teacher Assistant (job code 11116) & Teacher Assistant (job code 11350) – Subject 
  • Lead Teacher Assistant (job code 11116) & Teacher Assistant (job code 11350) – (at an ARS district) – Medicare Only 
  • Board members (job codes 22140, 22150, 29528) – Subject 
  • Board members (at an ARS district) – Medicare Only 
  • Board trustee - Retired STRS (job code 19015) – Medicare Only 
  • Personnel Commission Member (job code 22580) – Subject 
  • Personnel Commission Member (job code 22580) - (at an ARS district) – Medicare Only 
  • Retirees - ALL – Medicare Only (Retirees do not pay Social Security or ARS) 
If you have questions, please contact Retirement Reporting at retiremt@sdcoe.net.