New Absence Code for Required Testing COVID-19 – Available 11/02/2020

posted Nov 2, 2020, 8:16 AM by Barbara Thiss
A district requested a new Absence Code for tracking the hours employees need for taking a required COVID-19 test. The new Absence Name on the drop-down list found on the Timesheet and Absence Request screens, and Employee Self-Service (ESS), is COVID19 TST. The new COVID19 TST absence name will be available beginning  today, Monday, November 02, 2020.

There are now four COVID-19 Absence Codes available for use effective 11/2/2020:
  • COVID19 FML: Employees who are using their FMLA for COVID-19 absences.
  • COVID19 HRA: Employees who are in self-isolation due to possible exposure to COVID-19. This also pertains to employees who must provide childcare due to school closure or care for family members that tested positive for COVID-19. It includes other COVID-19 related issues affecting employees. Use this code for Human Resources Approved COVID-19 absences.
  • COVID19 MED: Employees who have tested positive for COVID-19 and quarantined by a medical professional. Use this code for Medical Necessity COVID-19 absences.
  • COVID19 TST: Employees who need to take a required COVID-19 test.
  • Districts MUST submit a Service Portal Ticket indicating which Absence Management Pay Groups need to have the new COVID-19 absence names or codes. This information is required to populate the Absence Name drop-down list found on the Timesheet and Absence Request screens and ESS. If the district has already indicated which AM Pay groups should have COVID19 FML, COVID19 HRA and COVID19 MED, then they only have to identify which group(s) need the new COVID19 TST absence name or code.
  • PeopleSoft Support will attach a blank "COVID-19 Configuration Template" spreadsheet to the Ticket for the district to complete. Instructions are in the spreadsheet. After filling out the spreadsheet and saving it under a new name prefixed with the district's 3-digit number, the district will attach it to the Ticket. PeopleSoft Support will update the district's AM Pay Group configuration with the requested COVID-19 absence names and let the district know when the changes have been completed. The district can verify the configuration changes by comparing their "COVID-19 Configuration Template" spreadsheet to the Absence Name drop-down list found on the Timesheet and Absence Request screens, and ESS.
Please refer to the updated COVID-19 Absence and Pay Processing Guide for detailed instructions.

If you have any questions, please contact PeopleSoft Support by submitting a Service Portal Ticket.