Hire date should reflect the actual hire date

posted Sep 19, 2016, 12:36 PM by Peyri Herrera
As a reminder, the hire date should always reflect the actual hire date. This date impacts benefits and retirement and upon saving the record, those things get triggered in the system. In the event that an employee has a midmonth start date (hire date) and should receive a full month’s pay, an adjustment must be made on the paysheet. Refer to Part VIII of PR1 Payroll Guide v4.0.pdf for detailed instructions on making Paysheet Adjustments.

Example: Certificated Teacher gets hired on 09/15/2016. Per contract, employee should be paid for the complete month of September. Steps: Hire with 09/15/2016 date. Calculate the difference between monthly compensation and the prorated amount. Create a payline on the paysheet with the amount that the employee is owed.

For future reference, this is FAQ 91098 at http://crc.sdcoe.net/resources/faqs.