Creating a new ChartString for use in PeopleSoft

posted Mar 28, 2014, 10:17 AM by Peyri Herrera
What is a ChartString?
A ChartString is made up of ChartFields put together to create a whole account number or “chartstring” that is used to track revenue and expenses. A ChartString is made up of Fund, Resource, Goal, Function, Object, Site, Operating Unit, and Project Year. The Site, Operating Unit, and Project Year are optional or only used in certain circumstances. Another way of saying it is: A ChartString is made up of all ChartFields used together to describe a transaction that is used to track revenue and expenses.

How is PeopleSoft different than FIS?
In FIS, to start using a new combination of fields requires that each field value (like Resource or Object) be set up in the district dictionary (DDACCT) and the fields be strung together on the CHACCT screen. Adding the new ChartString on the CHACCT screen establishes the combination of ChartFields as a valid string that is ready for use in the system. The new ChartString may now be used, even if there is no budget established for that ChartString. 

In PeopleSoft, each ChartField value (like Resource or Goal) must be established in the appropriate ChartField Values screens (PeopleSoft’s version of the FIS DDACCT). Then a budget journal must be posted with any amount, even zero, to establish the combination of ChartFields as a valid string that is ready for use in the system.

The table below compares the three steps in FIS and PeopleSoft.
Chartstring Steps

Resources:
To add a ChartField see Adding New ChartField Values v1.0.pdf (6 pp.).
To create a Budget Journal for a new ChartString see Creating a Budget Journal (Expense or Revenue) in Budget Monitoring v1.1.pdf on pp.13-16.