COVID-19 Absence Codes and Payroll Earnings

posted Jan 14, 2021, 3:37 PM by Barbara Thiss
The COVID-19 Absence Management absence event names or codes (COVID19 FML, COVID19 HRA, COVID19 MED, and COV1D19 TST) only capture the hours employees are unable to work because of COVID-19. These absence events do not send any information to Payroll, i.e. they do not send COVID-19 earnings to Payroll for payment to the employee.

However, PeopleSoft Support discovered positive time (daily, hourly) employees were having earnings generated for their COVID19 FML, COVID19 HRA, and/or COVID19 MED absence events and sent to Payroll. This was caused by an incorrect configuration setting that has been fixed effective 12/1/2020. COVID-19 absences for all employees, including positive time employees, will not generate any earnings for Payroll.

The School Closure Premiums (SCP) earnings code or School Closure Premiums HOURS (SCPH) and School Closure Premiums AMOUNT (SCP$) Time Reporting Codes (TRC) can be used to pay an employee either a flat premium amount or the number of premium hours worked specifically related to COVID-19.

Please refer to the COVID-19 Absence and Pay Processing Guide for additional information.

If you have any questions, please contact PeopleSoft Support by submitting a Service Portal Ticket.