Effective Monday, February 13, 2017, a change will be introduced to the PeopleSoft HCM system whereby the Benefit Record Number in Job Data will default to the District Number for any change in which the Action is either Hire or Rehire. This is being implemented as a means of ensuring that benefit enrollment data for employees who work in multiple districts is kept intact. Frequently, during payroll, fatal errors related to Benefit Record Number mismatches appear, and this change will also help to curtail those issues.
When a Job Data row is added with either of these actions, the Benefit Record Number will be automatically populated with the District Number, and the system will not allow the user to change the Benefit Record Number to another value and save the Job record (an error message will appear and stop the user from making the change).
Please Note: The Benefit Record Number will default to the District Number only for the Hire and Rehire Actions. Any other Action, such as Data Change, will not default the Benefit Record Number.
As a reminder, is it not recommended for users to make changes to Benefit Record Numbers ad hoc, due to the implications this could have on existing benefit enrollments and upcoming payrolls. Instead, MITI, the Post Implementation Team and the CRC will be taking on a project in the near future to update employee records that have incorrect Benefit Record Numbers. More information about this will be sent soon.
If you have any questions this change, please contact the Customer Service Center (CRC) by submitting a HEAT Self Service Ticket or calling 1-800-289-1500.