10 things to know about combo codes

posted Jun 29, 2016, 4:11 PM by Peyri Herrera
  1. A combination code (combo code) is a key that defines a combination of ChartFields. When you run processes to post transactions to the general ledger, the combination code identifies the ChartFields to include on each transaction.

  2. A valid combination code is a combination of ChartFields that are valid in general ledger.
     
  3. Combo Codes are pointers to the ChartStrings consisting of a valid combination of Fund, Resource, Goal, Function, Object, Site, Operating Unit, and Project Year.

  4. Combo codes are only in HCM (not Finance).

  5. Combo codes appear on the DBT, Timesheet, and PAF (Personnel Action Form). 
    1. DBT: Main Menu > Set Up HCM > Product Related > Commitment Accounting > Budget Information > Department Budget Table USA 
    2. Timesheet: Main Menu > Manager Self Service > Time Management > Report Time > Timesheet 
    3. PAF: Main Menu > SDCOE Custom > Human Resources > PAF Request 

  6. A process creates combo codes in HCM. You do not manually create combo codes. First you enter the budget in Finance. Then a process runs 3x per day to create the combo code in HCM. The Combo Code staging process runs at 10:00 am, 3:00 pm, and 11:00 pm. The Combo Code build process runs at 10:30 am, 3:30 pm, and 11:30 pm (takes 3-4 hours). The combo code is then available in HCM. 

  7. The Combo Code table is at Main Menu > Set Up HCM > Product Related > Commitment Accounting > Budget Information > Combination Code Table. The M_HR_POSN_BUDG is required to access this screen. 

  8. The suspense combo codes for deductions are 000019393 for districts and 000385675 for charter schools. 

  9. The suspense combo codes for taxes are 000019392 for districts and 000385676 for charter schools.

  10. These four queries are useful for looking at combo codes. 
    1. M_KK_COMBO_ACCTS_LIST - Combo codes with account strings 
    2. M_KK_COMBO_ACCTS_LIST_DESCRIPT - Combo codes with descriptions and account strings 
    3. M_DBT_EARN_TAB - DBT Earning Tab data 
    4. M_KK_POSIT_COMBO_ACCTS_LIST - Combo Codes Accounts list by position
For more information, please refer to the June 2016 Third Thursday Demo called “Combo Codes 101” and its companion Combo Codes PowerPoint.