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PeopleSoft Announcements

News and announcements regarding PeopleSoft HCM (Human Capital Management), PeopleSoft Finance and Employee Self-Service.

Customer Advisory Board (CAB) Town Hall Meetings – Register Now to Attend

posted Apr 14, 2021, 7:15 PM by Sally Morton

Come join us for our Second Annual CAB Town Hall gathering and hear from the Customer Advisory Board (CAB) about PeopleSoft


The Customer Advisory Board members Rick Roberts, Grossmont Executive Director Educational Technology & CAB President, Olga West, Escondido High Assistant Superintendent, Human Resources & CAB Vice President and Beckie Benson, SDCOE Executive Director, Enterprise Applications, are pleased to invite you to attend the Spring 2021 CAB Town Hall Meeting.

A full agenda is planned including an Open Floor for you to share and ask questions:
  • Welcome & Introductions of CAB Members & PeopleSoft Team
  • Annual CAB Reports 2020 & 2021
  • Completed Projects & District User Feedback
  • Projects in Progress & Timeline
  • Looking Forward
  • Open Floor: Questions & Answers

Three town halls have been scheduled virtually during the month of May. To register, click on the link below next to the town hall meeting you would like to attend:
The Zoom link to join the town hall meeting will be emailed to you when registration is confirmed. The CAB members and PeopleSoft Team look forward to the opportunity to meet with you.

PeopleSoft performance issue resolved (11:40 am)

posted Apr 7, 2021, 11:47 AM by Barbara Thiss

PeopleSoft performance issue with spinning and slowness has been resolved at 11:40 am. The technical team performed a rolling bounce of the servers to resolve this problem.

You may need to clear cache if you have trouble getting in.

If you continue to have problems, please contact PeopleSoft Support by submitting a Service Portal Ticket.

PeopleSoft is spinning or running slow

posted Apr 7, 2021, 10:50 AM by Barbara Thiss

We have noticed that PeopleSoft is spinning or running slow. We have notified the tech team and they are researching.

Exception Hourly Time Invoked for April 2021

posted Apr 5, 2021, 8:20 AM by Barbara Thiss

This is for Districts that have Exception Hourly Employees:

Exception Hourly employees (those within the EXC-FIX or EXCFIX Workgroup who are active) have had their time invoked for the month of April.

Schedules are invoked automatically unless communicated otherwise. Thank you to all who have configured their holiday calendars to address the summer months and other dates they do not wish to be paid.

It is important to send updated Holiday Calendars to the PeopleSoft Support team so those may be configured. Exception Hourly employees’ scheduled hours will not be loaded onto the Timesheet screen for dates found on the holiday schedule. Recommend running the M_TL_HOLIDAY_SCHEDULE query to review current holidays and submit a Service Portal Ticket with updates.

REMINDER: Updated 2021-22 Absence Management Leave Requirements due Mon. 06/07/2021

posted Apr 5, 2021, 7:55 AM by Barbara Thiss

For organizations that use Absence Management.

ACTION: If you use Absence Management and need to make any adjustments to your employees' annual accruals for the new fiscal year 2021-2022, please send your updated AM_LEAVE_REQUIREMENTS_Template spreadsheet (with changes highlighted in yellow) as an attachment on a Service Portal (ServiceNow) ticket before Monday, June 7, 2021, so it can be updated in the system by July 1, 2021.

If you want to review your current AM_LEAVE_REQUIREMENTS_Template spreadsheet before making any updates, but do not have the template, please submit a ServiceNow ticket. PeopleSoft Support will attach your district's current template spreadsheet to the ticket. You can download the template spreadsheet, make any necessary changes (highlighted in yellow), and attach the updated version to the same ServiceNow ticket.

If you have any questions, please contact PeopleSoft Support by submitting a Service Portal Ticket.

REMINDER: Updated 2021-22 Holiday Schedule due Mon. 06/07/2021

posted Apr 5, 2021, 7:55 AM by Barbara Thiss

ACTION: If you use Absence Management or have Exception Hourly employees (Fixed Schedules) please send your updated fiscal year 2021-2022 holiday schedule as an attachment in a Service Portal (ServiceNow) ticket before Monday, June 7, 2021, so it can be updated in the system by July 1, 2021.

RECOMMENDED METHOD – UPDATE LAST YEAR’S VALUES IN EXCEL:
The recommended option for creating a ServiceNow ticket attachment with your updated fiscal year 2021-2022 holiday schedule is to run the List Holiday Schedules by Date (M_TL_HOLIDAY_SCHEDULE) query with a date range of 7/1/2020 - 6/30/2021 and download the results to an Excel spreadsheet. This will give you a list of your holidays for fiscal year 2020-2021. You can update the Holiday Date column, and optionally the corresponding Holiday Descr column, with the new dates for the same holidays in fiscal year 2021-2022. You can also add rows for new holidays or remove rows for holidays no longer observed in fiscal year 2021-2022. When you are finished you can attach the updated Excel spreadsheet with your fiscal year 2021-2022 holidays to the ticket.

REMINDERS:
  • Absence Management will not calculate a duration or deduct leaves from balances for an absence event entered on a scheduled holiday because it assumes holidays are paid days.
  • Exception Hourly employees’ scheduled hours will not be loaded onto the Timesheet screen for dates found on the holiday schedule.
  • Please see the announcement titled New query: M_TL_HOLIDAY_SCHEDULE regarding how to obtain a list of your organization’s holidays within a specified date range.
If you have any questions, please contact PeopleSoft Support by submitting a Service Portal Ticket.

REMINDER: Absence Management June 2021 Vacation Payout

posted Apr 5, 2021, 7:54 AM by Barbara Thiss

For organizations that use Absence Management AND automatically payout vacation balances in June’s payroll.

If you use Absence Management and have instructed PeopleSoft Support to configure your district for automatic payout of vacation balances to your employees in June’s payroll, the processing schedule is as follows:
  • Vacation balance adjustments must be entered by 5:00 pm on Monday, June 14, 2021. The recommendation is to have vacation balance adjustments entered by 5:00 pm on Thursday, June 10, 2021, in order to have plenty of time to review the results and make any necessary corrections before June 14, 2021.
  • Vacation absences must be entered, forecasted, submitted and approved by 5:00 pm on Monday, June 14, 2021. The recommendation is to have vacation absences entered by 5:00 pm on Thursday, June 10, 2021, in order to have plenty of time to review the results and make any necessary changes and/or balance adjustments before June 14, 2021
  • Absences for June’s payroll will be finalized at 6:00 am on Tuesday, June 15, 2021, and balances rolled over to the July 2021 Calendar ID.
  • Vacation payouts (VPO entries) will be generated when absences are finalized at 6:00 am on Tuesday, June 15, 2021.
  • The generated Vacation payouts will be sent to Payroll at 5:00 pm on Tuesday, June 15, 2021, for processing by the first Pre-Calc.
  • Vacation payouts will be on the employees’ paysheets the morning of Wednesday, June 16, 2021.
If you have any questions, please contact PeopleSoft Support by submitting a Service Portal Ticket.

April 2021 Paysheets have been created

posted Apr 5, 2021, 7:54 AM by Barbara Thiss

Paysheets for the April 2021 On Cycle have now been created.

Time has been loaded for today’s Off-Cycle payroll process, you will be locked out at 5:00 pm

posted Apr 1, 2021, 2:32 PM by Barbara Thiss

Time has been loaded for today’s Off-Cycle payroll process. Please review the time that has been loaded, update your paysheets with subsets, and review the warrants you expect to process. All of your entries must be made before 5:00 pm when you will be locked out.

FIXED – Absence balances are now fixed and up to date 03/31/2021

posted Mar 31, 2021, 12:27 PM by Rhonda Caldwell

In reference to the Nightly Absence Calc Process not run successfully announcement sent earlier today, Wednesday, March 31, 2021, we wanted to let you know that it is now running successfully and absence balances are up to date on these screens: 
  • Results by Calendar
  • Timesheet > Absence tab
  • Absence Request History
  • Queries like M_AM_DISTRICT_BALANCES
Because you were unable to review balances during this time, we recommend that you run the M_ABSENCE_EVENT_STATUS query to get a list of all absence events that were forecasted as INELIGIBLE. Enter your organization number in the Co (Company) prompt and select a Begin Date. The Begin Date prompt is used by the query to list all “Ineligible” absences having a start date greater than the Begin Date.

We appreciate your patience while we were troubleshooting and fixing the transactions that caused the Absence Calc to fail.

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