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PeopleSoft Announcements

News and announcements regarding PeopleSoft HCM (Human Capital Management) and PeopleSoft Finance.

M_PY_DNP_BALANCE_DISTRICT query was updated 08/17/18

posted Aug 17, 2018, 1:19 PM by Peyri Herrera

It was found that the query M_PY_DNP_BALANCE_DISTRICT was reporting incorrect balance amounts. The query was corrected today, August 17, 2018, and will now report the correct amounts. If you ran this query previously, it is recommended that you run it again.

Please keep in mind that this does not impact DNP balances that were automatically placed on the payline, nor does it impact the DNP balances maintained by the system. Those are correct.

If you have any further questions, please submit a HEAT Self-Service ticket at http://hss.sdcoe.net.

Short URL for ESS is fixed on 08/17/18; short URL for Portal from IE is still being resolved

posted Aug 17, 2018, 11:37 AM by Peyri Herrera

Yesterday, August 16, 2018, we let you know that some users reported that they cannot log into PeopleSoft ESS or Portal. This was due to the “redirects” from the short URL not redirecting to the long URL.

DONE – ESS is fixed. You can use https://ess.erp.sdcoe.net to access PeopleSoft Employee Self-Service as usual.

STILL BEING RESOLVED – The redirect to the Portal for certain versions of Internet Explorer is still being worked. In the meantime, you can access Portal from the long URL (https://sdppg91.erp.sdcoe.net/psp/sdpp911/EMPLOYEE/EMPL/h/?tab=PAPP_GUEST) using any browser. Or, using the short URL (https://peoplesoft.erp.sdcoe.net), use Chrome or Firefox.

Error message appearing for some when attempting to launch PeopleSoft ESS and Portal

posted Aug 16, 2018, 12:32 PM by Peyri Herrera

Today, August 16, 2018, some users have reported that they cannot log into PeopleSoft ESS or Portal.

PROBLEM: The “short URLs” for ESS (https://ess.erp.sdcoe.net from multiple browsers) and Portal (https://peoplesoft.erp.sdcoe.net from Internet Explorer) takes you to a screen that says “Error No Access to: /” or does not redirect to the login screen. The redirects appear to have stopped working.

FIX: Use the “long URLs” for ESS (https://ess.erp.sdcoe.net/psp/sdppss/PSS/EMPL/h/?tab=PAPP_GUEST) and Portal (https://sdppg91.erp.sdcoe.net/psp/sdpp911/EMPLOYEE/EMPL/h/?tab=PAPP_GUEST)..

This issue has been reported to the technical team. In the meantime we have changed the URLs on the CRC Links page to point to the “long URLs.”

REMINDER: Combo Codes webinar tomorrow morning at 10:00 am

posted Aug 15, 2018, 4:36 PM by Peyri Herrera

Tomorrow’s August Third Thursday Demo is “Everything You Need to Know About Combo Codes Since You Implemented PeopleSoft HCM” and will run from 10:00-11:00 am. Peyri Herrera, Kay Pugh, Becky Fino, and Shauna Stark will present. For details and the link to register, please see the announcement sent on August 13.

14 organizations have registered as of 8/15/18: Escondido Elementary, Grossmont, Julian Charter School, La Mesa-Spring Valley, Oceanside, Pacific View Charter, Poway, Ramona, San Dieguito, San Marcos, SDCOE, South Bay, Sweetwater, and Vista.

Suspension of nightly HCM processes during payroll processing and distribution

posted Aug 15, 2018, 3:13 PM by Peyri Herrera

To ensure the integrity of payroll processing and distribution, we suspend overnight processes after 5:00 pm during the following nights:
  • Off Cycle payroll
  • On Cycle payroll - Pre-Calc through Confirm
It is critical that you refrain from running or scheduling any jobs during these timeframes as well as during the user lockout period, which begins on the Final Calc night and ends with the CRC “Unlock announcement.”

PeopleSoft Third Thursday Demo (08/16/18): Everything You Need to Know About Combo Codes Since You Implemented PeopleSoft HCM

posted Aug 13, 2018, 3:53 PM by Peyri Herrera

Third Thursday Demo

Please join us on Thursday, August 16, 2018 at 10:00 am for a Third Thursday Demo about combo codes. This demo is part refresher, part new information and will contain everything you need to know about combo codes since you implemented PeopleSoft HCM!

NEW! We will present the revised "Combo Code Schedule" that will be implemented in the near future. This is the new timetable that shows exactly when combo codes will be created 4x per day. We will explain the things you need to do, plus the things the system does (scheduled jobs, Integration Broker, etc.) in order for a combo code to be created.

REFRESHER: We will also provide refresher information on the following:
  • What a combo code is 
  • Sample combo codes 
  • Suspense combo codes 
  • Screens where combo codes are used 
  • How combo codes are created 
  • How to use the Combination Code Table (read only access, and "Inactivate" access) 
  • Combo code queries 
  • FAQs, including the reasons why your combo code isn't generated when you expect it to be 
Date/Time: Thursday, August 16, 2018 from 10:00-11:00 am

Registration: https://sdcoe.zoom.us/meeting/register/1186f2946287fd45d746f627e8486654. Registration is required. Upon registration, look for an email from “Zoom SDCOE CRC” (no-reply@zoom.us) with connection information.

Can’t join us live? This session will be recorded and available for playback on our Third Thursday webpage at http://crc.sdcoe.net/calendar/peoplesofttraining/thirdthursdays.

August 2018 Paysheets have been created

posted Aug 8, 2018, 7:58 AM by Barbara Thiss

From EBS: Paysheets for the August 2018 On Cycle have now been created.

Stopping, adding, or changing Additional Pays

posted Aug 6, 2018, 12:19 PM by Barbara Thiss

Stopping Additional Pays
To stop an additional pay, it is highly recommended that you enter the last day of the effective month for the End Date, and also take off the check from OK to Pay flag on the Additional Pay screen.

Example: To stop an additional pay from paying in August 2018, set the End Date = 7/31/2018 and remove the OK to Pay flag.
Create Additional Pay screen

Adding or Changing Additional Pays
Additional Pay Overrides are only evaluated during the Paysheet Creation Process. If you have made any additions or changes on the Additional Pay and Additional Pay Override pages after the Paysheet Creation Process, please audit the Paylines to ensure you have the expected outcome.

August paysheets will be available on Wed, 08/08/18

posted Aug 3, 2018, 4:22 PM by Peyri Herrera

Based on a poll taken by the Post Implementation Team, the August on-cycle paysheets will be available to districts on Wednesday, August 8, 2018 (not Monday, August 6 as is stated on the payroll calendar). This is being done to allow districts extra time to complete any necessary data changes due to summer month hires and adjustments.

REMINDER: PeopleSoft system maintenance beginning on Fri, 08/03/18 at 7:00 pm until Sat, 08/04/18 at 7:00 pm

posted Aug 3, 2018, 6:55 AM by Barbara Thiss

Critical security patches must be applied to PeopleSoft. PeopleSoft Portal, Finance, Human Capital Management (HCM), and Employee Self-Service (ESS) will be unavailable beginning Friday, August 3 at 7:00 pm through Saturday, August 4, 2018 at 7:00 pm.

This message appears upon logging into Portal/ESS and is also posted on the CRC System Status page.

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