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PeopleSoft Announcements

News and announcements regarding PeopleSoft HCM (Human Capital Management), PeopleSoft Finance and Employee Self-Service.

Reminder New Approval WorkCenter webinar tomorrow, 08/06/2020

posted Aug 5, 2020, 8:47 AM by Barbara Thiss

Reminder icon


Join us tomorrow, Thursday, August 6, 2020 from 9:00 – 10:00 am to get a detailed look at the new Approval WorkCenter coming soon.

Please register on Zoom for the webinar: https://sdcoe.zoom.us/meeting/register/tJErc-ihqzIjGtVxOmdxA5hvsqdbXmKbkXji
Webinar will be recorded and available for playback.

Some of the new features include:
  • Seeing HCM and Finance approval items on the same screen
  • Filtering by Approval Type
  • Doing Mass Approvals
  • Using mobile devices
We have also done some clean up to remove the “Marked Worked” items from the list.

Pending Approvals screenshot


If you have any questions, please contact PeopleSoft Support by submitting a
Service Portal Ticket.

Exception Hourly Time Invoked for August 2020

posted Aug 5, 2020, 8:34 AM by Barbara Thiss

This is for Districts that have Exception Hourly Employees:

Exception Hourly employees (those within the EXC-FIX or EXCFIX Workgroup who are active) have had their time invoked for the month of August.

Schedules are invoked automatically unless communicated otherwise. Thank you to all who have configured their holiday calendars to address the summer months and other dates they do not wish to be paid.

It is important to send updated Holiday Calendars to the PeopleSoft Support team so those may be configured. Exception Hourly employees’ scheduled hours will not be loaded onto the Timesheet screen for dates found on the holiday schedule. Recommend running the M_TL_HOLIDAY_SCHEDULE query to review current holidays and submit a Service Portal Ticket with updates.

August 2020 Paysheets have been created

posted Aug 5, 2020, 7:40 AM by Rhonda Caldwell

Paysheets for the August 2020 On Cycle have now been created.

Time has been loaded for today’s Off-Cycle payroll process, you will be locked out at 5:00 pm

posted Aug 3, 2020, 2:54 PM by Barbara Thiss

Time has been loaded for today’s Off-Cycle payroll process. Please review the time that has been loaded, update your paysheets with subsets, and review the warrants you expect to process. All of your entries must be made before 5:00 pm when you will be locked out.

REMINDER: Audit and update the SDCOE Custom Override Deductions (Employee) screen for all deductions that are not scheduled to process over 12 months

posted Aug 3, 2020, 7:51 AM by Barbara Thiss

In preparation for the summer months in which certain benefits and general deductions should not process, please audit and update your employees on the SDCOE Custom Override Deductions (Employee) screen accordingly. These audits should be completed well in advance of the 1st pre-calc in which you do not want the deductions to process.

Use the five queries listed below to assist your auditing purposes:
  • M_BN_EMPL_DED_PROC_GENDED: Lists all employees’ General Deduction Overrides broken down by month. This query will return results for active employees, where the general deductions are active, and if a goal amount is specified, the deduction will be displayed if the goal amount is not met. If the goal amount is met, the deduction code will not be reflected in the query.
  • M_BN_EMPL_DED_PROC_HLTH: Lists all employees’ Health Plan Overrides broken down by month.
  • M_BN_EMPL_DED_PROC_NONHLTH: Lists all employees’ Disability / Life / Long Term Care / Legal Plans Overrides broken down by month.
  • M_BN_EMPL_DED_PROC_SVNGS: Lists all employees’ Savings Plan Overrides broken down by month.
  • M_BEN_DED_OVERRD_MISSING: To audit employees enrolled in benefits but do not have overrides entered.

Screenshot of M_BN_EMPL_DED_PROC_HLTH:

M_BN_EMPL_DED_PROC_HLTH query screenshot

July 2020 Payroll Distribution Status 3 of 3 – ALL PAYROLL PROCESSING COMPLETE, ENCUMBRANCES UPDATED

posted Jul 31, 2020, 10:19 AM by Barbara Thiss

All payroll distribution, including encumbrances, is complete for July 2020 payroll. Expense journals and cash journals posted the night before 07/31/2020. Payroll pre-encumbrances and encumbrances generated by HCM have been liquidated in Finance.
Payroll Distribution Status 3 of 3

Reminder: PeopleSoft extended maintenance this weekend

posted Jul 31, 2020, 8:55 AM by Barbara Thiss

Maintenance icon

This weekend’s PeopleSoft maintenance will be longer than the normal maintenance window. It will run from Friday, July 31, 2020, 7:00 pm – Saturday, August 1, 2020, 7:00 pm.

PeopleSoft Employee Self-Service (ESS), Portal, HCM and Finance will be unavailable during this time.

If you have any questions, please contact PeopleSoft Support by submitting a Service Portal Ticket.

FIXED – Nightly Absence Calc Process ran successfully and absence balances are now up to date on 07/31/2020

posted Jul 31, 2020, 8:13 AM by Barbara Thiss

We appreciate your patience while we were fixing the Absence Calc process.

In reference to the announcement sent on, Thursday, July 30, 2020, about the Nightly Absence Calc Process that did not finish its process, we wanted to let you know that it is now running successfully and absence balances are up to date on these screens:
  • Results by Calendar
  • Timesheet > Absence tab
  • Absence Request History
  • Queries like M_AM_DISTRICT_BALANCES
Because you were unable to review balances during this time, we recommend that you run the M_ABSENCE_EVENT_STATUS query to get a list of all absence events that were forecasted as INELIGIBLE. Enter your organization number in the Co (Company) prompt and select a Begin Date. The Begin Date prompt is used by the query to list all “Ineligible” absences having a start date greater than the Begin Date.

If you have any questions or problems, please contact PeopleSoft Support by submitting a Service Portal Ticket.

PeopleSoft access and data problem has been resolved (7/31/2020, 7:55 am)

posted Jul 31, 2020, 8:04 AM by Barbara Thiss

The data and access issue in PeopleSoft has been resolved. There was an overnight process that updates our security access that failed to complete. We were able to rerun the process to restore access.

We appreciate your patience while we resolved this issue.

If you have any problems or questions, please contact PeopleSoft Support by submitting a Service Portal Ticket.

PeopleSoft access and data problems this morning (7/31/2020)

posted Jul 31, 2020, 7:33 AM by Barbara Thiss

We are experience PeopleSoft access and data issue this morning (07/31/2020). We have found the problem and working to resolve it quickly. We will let you know as soon as it is fixed.

Thank you for your patience.

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