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PeopleSoft Announcements

News and announcements regarding PeopleSoft HCM (Human Capital Management) and PeopleSoft Finance.

Rapid Time Entry Spreadsheet updated on 07/22/19

posted by Barbara Thiss

If you use Rapid Time, please download the latest version of the Rapid Time Entry spreadsheet at Scroll to the folder called HCM - Excel/CI Rapid Time and locate the file named SDCOE_Rapid_Time_Entry_Template.xlsm.

Effective July 22, 2019, the TRC tab on the Rapid Time Entry spreadsheet (SDCOE_Rapid_Time_Entry_Template.xlsm) has been updated to include the following new Time Reporting Codes (TRC):
  • Bilingual Stip Not Cred CalSTR (BIN$$)
  • Certificated Not Creditable (CNS$$)
  • Difficult to staff - Cert (DTS$$)
  • Master Teacher Stipend (MTE$$)
  • Temporary Upgrade Pay (TUP$$)
If you have any questions about the changes to the Rapid Time Entry spreadsheet please contact the Customer Service Center (CRC) by submitting a Service Portal (ServiceNow) Ticket or calling 1-800-289-1500.

July 2019 Payroll Distribution Status 1 of 3 – PEDR AVAILABLE

posted Jul 19, 2019, 2:56 PM by Barbara Thiss

Today, Friday, July 19, 2019, we sent an announcement asking you to hold off running PEDR reports until notified. This is a follow-up message. The Payroll expense distribution process is now complete. You can now run PEDR reports.

Please wait until the encumbrance calculation has finished before running an extract that includes encumbrances. The CRC will notify you when this is ready when Status 3 of 3 is sent.

Payroll Distribution Status 1

PeopleSoft WorkCenter Surveys (July 19 - 27, 2019)

posted Jul 19, 2019, 2:41 PM by Barbara Thiss

These PeopleSoft WorkCenter surveys are for any employee at a school, district office, or County Office of Education who use any of these PeopleSoft modules: Accounts Payable, Travel & Expense, General Ledger, Purchasing (Buyer), Asset Management, Time & Labor, Absence Management, Payroll, and/or Human Resources. Please forward this email to the rest of your team so they may participate as well.

With the Fluid upgrade, we will be adding and updating PeopleSoft WorkCenters. We are asking for your feedback on the hyperlinks that will be include in these WorkCenters. The Third Thursday WorkCenter presentation we did on Thursday, July, 18, 2019 is available on the CRC Website. It provides a PeopleSoft Sneak Peek - Using WorkCenters to Streamline Your Work. You can use this presentation to get an overview of each WorkCenter before you complete the surveys.

Benefits of PeopleSoft WorkCenters:
  • One-stop shop with conveniently clustered job-based links and alerts
  • Streamlines training
  • Improves customer efficiency (less clicks and navigation)
  • Overall simplification of customer experience in PeopleSoft
            AP WorkCenter Queries/Reports Tab

Survey Instructions:
  • Surveys will be available from Friday, July 19 – Friday, July 27, 2019.
  • Below are links to surveys. There is a separate one for each WorkCenter
  • The survey is divided into sections that correspond to the different sections of the WorkCenter. You will select "Yes" if you would like the item included in the WorkCenter. Select "No" if you feel it should not be included. Or select "No Preference"
           Survey sample

You only need to complete surveys for areas that apply to you.

Surveys – click on the link to complete the survey: 

We appreciate you taking the time to contribute to the creation of these WorkCenters.

You are no longer locked out of HCM/ESS (07/19/19)

posted Jul 19, 2019, 9:03 AM by Barbara Thiss

You are no longer locked out of HCM and ESS. The Payroll distribution process is not yet complete. Please hold off on running PEDR reports until notified.

NOTE: Time Administration Process will remain ‘On Hold’ during the start of Payroll Distribution:
  • In an effort to improve process performance during payroll distribution, TL_TIMEADMIN will remain on hold. It will be restarted after Encumbrances are completed. Watch for announcement of Payroll Distribution Status 2.
  • Approved Entries made to the timesheet will be processed into payable time when TL_TIMEADMIN is resumed. We expect the impact to timesheet entries to be minimal as the process will be resumed well in advance of the scheduled off-cycle.

PeopleSoft upgrade targeted for Mon, 10/07/19

posted Jul 18, 2019, 5:00 PM by Peyri Herrera

The next PeopleSoft upgrade is targeted for Monday, October 7, 2019. At that time, we will be turning on the Fluid User Interface, referred to as "Fluid.” Fluid will change the look-and-feel of PeopleSoft, including a new way to navigate.

All employees: All employees will see the new user interface introduced by Fluid, including employees who log in to view their paychecks and perform other self-service functions.

HCM and Finance users: We will be making improvements to the User Interface by configuring WorkCenters in HCM and Finance to help streamline your work.

ESS Homepage Survey Results: 72% prefer Mockup B (Dashboard)

posted Jul 18, 2019, 4:56 PM by Peyri Herrera   [ updated Jul 18, 2019, 4:56 PM ]

In June 2019, employees from schools, district offices, and SDCOE were invited to participate in a survey about PeopleSoft Employee Self-Service (ESS). The purpose of the survey was to capture feedback about 2 design options (tiles or dashboard) for the future user interface of ESS.

Summary of Survey Results: There were 557 survey respondents from 33 organizations. 56% of the respondents work at a school. 59% of the respondents use PeopleSoft ESS monthly, mainly to view the contents of their paycheck (including salary, taxes, deductions, and absence balances).

Outcome: 72% of the respondents prefer Mockup B (Dashboard).
ESS Homepage Survey Results

Next Steps: The ESS homepage will be designed as a dashboard, similar to Mockup B shown here.

Mockup B

Please refer to PeopleSoft ESS User Interface Survey Results (12 pp.) for the full report, including a list of participating districts and the feedback provided about the mockups.

EBS is temporarily “holding” all HCM queries scheduled to run during Payroll

posted Jul 18, 2019, 12:15 PM by Barbara Thiss   [ updated Jul 18, 2019, 12:16 PM ]

Please refrain from scheduling HCM queries until after Payroll.

At 5:00 tonight, EBS will temporarily “hold” HCM queries scheduled by users to prevent interference with payroll processing. These queries will resume their regular schedules on Friday, July 20, 2019 after payroll is confirmed. Any additional queries that are scheduled during Payroll will also be put on hold.

Related announcement: Suspension of nightly HCM processes during payroll processing and distribution (posted 8/15/18)

All users will be locked out of PeopleSoft HCM and Employee Self-Service (ESS) on Thurs, 07/18/19 at 5:00 pm

posted Jul 18, 2019, 12:13 PM by Barbara Thiss

At 5:00 pm tonight, Thursday, July 18, 2019, all users' access to PeopleSoft HCM and ESS (Employee Self-Service) will be removed until payroll is confirmed, typically through the middle of the next day. This means you will not be able to access HCM or ESS during this time. You will have access to the system once payroll is confirmed. We will notify your organization's PeopleSoft HCM contacts when access has been returned.

FIXED – Absence balances are now fixed and up to date

posted Jul 13, 2019, 9:07 AM by Barbara Thiss

We appreciate your patience while we were troubleshooting and fixing the transactions that caused the Absence Calc to fail.

In reference to the Nightly Absence Calc Process not run successfully announcement sent on Wednesday, July 10, 2019, we wanted to let you know that it is now running successfully and absence balances are up to date on these screens:
  • Results by Calendar
  • Timesheet > Absence tab
  • Absence Request History
Because you were unable to review balances during this time, we recommend that you run the M_ABSENCE_EVENT_STATUS query to get a list of all absence events that were forecasted as INELIGIBLE. Enter your organization number in the Co (Company) prompt and select a Begin Date. The Begin Date prompt is used by the query to list all “Ineligible” absences having a start date greater than the Begin Date.

We appreciate your patience while we were troubleshooting and fixing the transactions that caused the Absence Calc to fail.

Nightly Journal Generate Processes are not generating journals for July 2019 transactions

posted Jul 10, 2019, 12:47 PM by Peyri Herrera

The nightly journal generate processes have not generated journals for transactions that have occurred in the new fiscal year. The processes are being reviewed.

EBS is working to resolve the issue. We will notify your organization's PeopleSoft Finance contacts when the issue has been resolved. Thank you for your patience.

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