Is your organization interested in taking a next step with PeopleSoft Employee Self-Service (ESS) beyond View Paycheck? Come learn what your options are! (REGISTER HERE)

A baby step with ESS is to activate one screen called “Personal Information Summary” so employees can review what has been entered on the Personal Information screen in PeopleSoft HCM. An additional step is to activate other read-only functions, like viewing benefits, absence balances, and absence history. If you would like to give employees the ability to update their own information, you could also opt to allow them access to edit their Personal Information (like home address, phone number, email address, and emergency contacts).

Come to this month’s Third Thursday Demo on December 20, 2018, to learn about additional functionality you might want your employees to use in PeopleSoft ESS:

• Viewing Personal Info 
• Updating Personal Info – UPDATE CAPABILITY 
• Viewing Benefits 
• Viewing Absence Balances (for districts that use Absence Management) 
• Viewing Absence History (for districts that use Absence Management) 

We will also share some use cases, tell you about the future of ESS (“Fluid”), and provide a reminder about how employees can reset their own PeopleSoft passwords.

NOTE: This is the same presentation from the PeopleSoft Conference on October 22, 2018. The handouts are available from http://crc.sdcoe.net/peoplesoftconference/handouts (See Session C - Taking the Next Step with Employee Self-Service).

NOTE TO SDCOE (DISTRICT 99): Please be aware that SDCOE employees already have all ESS functionality enabled; thus no new information would be presented.

Date/Time: Thursday, December 20, 2018 from 10:00-11:00 am (this demo is likely to take about 30 minutes but the whole hour is reserved)

Registration: https://sdcoe.zoom.us/meeting/register/2980a4a1038d3d0a7510d14dfea9e911. Registration is required. Upon registration, look for an email from “Zoom SDCOE CRC” (no-reply@zoom.us) with connection information.

Can’t join us live? This session will be recorded and available for playback on our Third Thursday webpage at http://crc.sdcoe.net/calendar/peoplesofttraining/thirdthursdays.

The HCM Combo Code build process has been put on hold today, December 12, and will remain on hold until after payroll distribution is complete. No new combo codes will be generated at this time. We will notify you when the process resumes.

For details about the HCM Combo Code build process, please refer to Combo Codes Guide v1.0.pdf, which contains the Combo Code Schedule, plus information about what combo codes are, HCM screens that use them, queries, and FAQs.

From SDCOE EBS: We would like to share with you an incident that fraud was attempted at a District. A District Payroll colleague shared with the SDCOE a fraudulent email that she received from someone pretending to be an employee at the District. In the email this individual made a request to change the direct deposit account to a new bank, account number, and routing number. This person also requested to bypass the pre-note. The signature on the email had all the correct information of the employee being impersonated and looked very real.

It was fortunate that the District payroll colleague was familiar with the email style of the employee and this email gave her pause. Then she decided to contact the employee by phone. At that time she realized that the email was fraudulent.

If you receive a request for a direct deposit change, the SDCOE recommends that you please independently verify that the employee in question did request the change. Do not reply to the email.

Please share this with your employees. We hope this will help everyone be aware of what could happen.

For Rapid Time users.

Effective December 10, 2018, new error conditions have been added to HCM Rapid Time Session Information (M_TL_RAPIDTIME_SESSION_INFO) query to help identify time entries with a Date Under Report (Rpt Dt) that is either 1 or more months after or 6 months or more before today's date. Future dates have caused several Rapid Time sessions to fail due to not having supporting configurations set for those future date calendars. Dates 6 months or older are more of a warning to verify the Date Under Report (Rpt Dt) is correct.

The new M_TL_RAPIDTIME_SESSION_INFO query error messages are:

• Rpt Dt 1 month or more AFTER today. This error means the date of the time worked is 1 month or more after today's date. 
• Rpt Dt 6 months or more BEFORE today. This error means the date of the time worked is 6 months or more before today's date. 

As a reminder, the best practice is to run the M_TL_RAPIDTIME_SESSION_INFO query after you have uploaded the time entries from the Rapid Time Excel/CI Spreadsheet to the Rapid Time screen and before you submit the Rapid Time entries to Time & Labor for processing and loading onto the Timesheet screen. Download the M_TL_RAPIDTIME_SESSION_INFO query results to Excel then filter the Error Message column looking for any errors. Rapid Time entries containing errors need to be corrected before submitting them to Time & Labor otherwise they will cause the Session to fail. The Error Message field will be blank if no errors are found. If there are no errors found you can proceed with submitting the Rapid Time entries to Time & Labor for processing and loading onto the Timesheet screen.

If you have any questions about the changes to the HCM Rapid Time Session Information query please contact the Customer Service Center (CRC) by submitting a HEAT Self Service Ticket or calling 1-800-289-1500.