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PeopleSoft Announcements

News and announcements regarding PeopleSoft HCM (Human Capital Management) and PeopleSoft Finance.

The new PeopleSoft Employee Self-Service (ESS) is available in the Fluid Sandbox for all employees to try!

posted by Peyri Herrera   [ updated ]

Fluid Test Drive

Fluid ESS Sandbox URL:

Come one, come all for the chance to check out the new version of PeopleSoft Employee Self-Service (ESS) with the Fluid upgrade, prior to the actual Go Live on October 7, 2019. Any employee can log into the Fluid ESS Sandbox to see the new way to access your paycheck information. Please pass this information on to all your of your organization’s employees so they have the chance to practice navigating the new interface so they are ready at Go Live. The Fluid ESS Sandbox will be available through October 31, 2019.

Fluid ESS Sandbox Directions:
You can use a computer, smartphone, or tablet. It is highly recommended that you clear your cache first.
  1. Go to from any location. Remember, this is the Sandbox URL, not the live version of PeopleSoft.
  2. Log in with your Production credentials (your 6-digit Employee ID and regular PeopleSoft password).
  3. Upon login, you will go to the home page, where you will immediately see your pay information. If your organization uses Absence Management, you will also see your absence balances.
TIP: If you are trying this from a smartphone, practice turning your phone horizontally to see how the layout changes!

  • On October 7 you will see the change to the real version of PeopleSoft.
  • The PeopleSoft ESS URL is not changing. You will continue to use to access PeopleSoft ESS. 
  • The Fluid upgrade improves your user experience. No new functionality is added in PeopleSoft ESS as a result of this upgrade. In other words, you will have access to the same functions as the current version of PeopleSoft.

PeopleSoft unavailable this Saturday, September 14, 2019, from 12:01 am until 8:00 am, due to system maintenance

posted Sep 13, 2019, 1:34 PM by Rhonda Caldwell

Maintenance Icon

PeopleSoft will be unavailable due to system maintenance from Saturday, September 14, 2019, from 12:01 am until 8:00 am. PeopleSoft ESS, Portal, HCM, and Finance will be unavailable.

Third Thursday Demo (09/19/19): PeopleSoft Fluid Demo

posted Sep 12, 2019, 3:35 PM by Barbara Thiss

Please join us on Thursday, September 19th for the Third Thursday “PeopleSoft Fluid Demo” (REGISTER HERE)

You will:
  • Learn about the new Homepage that replaces the current Portal page
  • See how having alerts and notifications on the main page can save you time
  • Get a sneak peek of the 6 new WorkCenters that put your links, queries and reports right at your fingertips
  • Marvel at the newly designed ESS pages that put your current paycheck information front and center
Note: This is the same presentation we have shared at our District Demos.

Audience: This session is recommended for district office staff who work in Finance.

Date/Time: Thursday, September 19 from 10:00-11:00 am

Registration: .
Registration is required. Upon registration, look for an email from “Zoom SDCOE CRC” ( with connection information.

Can’t join us live? This session will be recorded and available for playback on our Third Thursday webpage at

For more detailed information on WorkCenters refer to July’s Third Thursday Demo on Using WorkCenters to Streamline Your Work.

Communications Toolkit available to help your organization communicate the PeopleSoft Fluid upgrade

posted Sep 11, 2019, 5:07 PM by Peyri Herrera   [ updated Sep 11, 2019, 5:08 PM ]

Communications Toolkit
A change to PeopleSoft is coming on Monday, October 7, 2019! In our next PeopleSoft upgrade we will be turning on the Fluid User Interface, referred to as "Fluid.” Fluid will change the look-and-feel of PeopleSoft, including a new way to navigate. All employees will see the new user interface introduced by Fluid, including employees who log in to view their paychecks and perform other self-service functions.

The San Diego County Office of Education created a Communications Toolkit to help your organization communicate with your employees about upcoming changes to the interface for PeopleSoft. The files include information about Fluid, what it will mean for employees, and where employees can get more details. These are only templates and should be adjusted with information specific to your organization when appropriate. We hope these resources help you get the word out about this important update.

The Communications Toolkit is available at

September 2019 PeopleSoft User Group Meeting – SLIDES AVAILABLE

posted Sep 11, 2019, 5:07 PM by Peyri Herrera

About 50 PeopleSoft users from 18 organizations came together with the SDCOE PeopleSoft Support Team for a PeopleSoft User Group Meeting on September 10, 2019. We shared information on a variety of topics, including our PeopleSoft Support model, the upgrade to Fluid on October 7, and the PeopleSoft Conference. We also provided updates about recent PAF changes, a new HR Dashboard coming this month, the PO Form project, budget checking, and the PeopleTools upgrade scheduled for December 23. Big thanks to Rick Roberts from Grossmont for providing a Customer Advisory Board presentation. The presentation slides are available on our User Group Meetings page. Here is a direct link: PeopleSoft User Group Meeting Presentation 09-10-19.pdf (34 slides).
User Group Meeting Picture

PeopleSoft Conference is on Thu, 10/24/19: “The More You Know”

posted Sep 9, 2019, 5:17 PM by Peyri Herrera

The More You Know Logo

On Thursday, October 24, 2019 from 8:00 am to 3:00 pm the San Diego County Office of Education is hosting a free one-day PeopleSoft conference for the organizations that use PeopleSoft Finance and Human Capital Management. This conference is being planned by representatives from Del Mar, Escondido Elementary, Julian Elementary, Ramona, San Dieguito, Santee, and SDCOE. The PeopleSoft Customer Advisory Board (CAB) is also involved in the planning. This year's theme is "The More You Know" and there will be 32 unique sessions. All details are at

Conference Contacts: Please help organize your conference team and ensure that all registrations are complete by Wednesday, September 18.

What’s new this year?
  • More advanced topic, more "pinpointed" topics
  • A handful of beginner topics to help those new to PeopleSoft
  • Three specific hands-on Excel topics to help you do more with your queries: Pivot tables, vlookups, macros
  • CAB presence at sessions to listen and collaborate
  • 50-minute sessions (instead of 60 minutes)
  • The conference will be a full-day but will end a bit earlier at 3:00 pm
  • Like last year - THIS IS NOT A TRAINING EVENT. The conference is for discussions, sharing information, and networking. Attendees should be involved in current business processes. This should be a team comprised of staff with HCM and Finance backgrounds (unless your district only uses either HCM or Finance).
  • Like last year - Please work with your organization's Conference Contact to coordinate your registration.
  • Like last year - Please plan to carpool to the event. Carpools of 4+ will be offered free valet parking in Fleet Services.
For questions about your organization’s Conference Team, please refer to your Conference Contact. For general questions about the event, please email Lori Free-Trout (

PeopleSoft User Group Meeting Update – 18 organizations registered

posted Sep 9, 2019, 5:00 PM by Peyri Herrera

There are 49 people from 18 organizations coming together tomorrow, September 10, at SDCOE for a PeopleSoft User Group Meeting. At this meeting, we will share with you our new support structure. For details and registration, please see

Organizations registered (# in parentheses is the number of people registered): Cajon Valley (2), Chula Vista (1), Coronado (1), Encinitas (2), Escondido Elementary (1), Escondido High (1), Fallbrook Elementary (3), Grossmont (3), National (1), Pacific View Charter (1), Poway (4), Ramona (2), San Diego County Office of Education (16), San Dieguito (3), San Ysidro (2), Santee (3), Solana Beach (2), and South Bay (1).

Upcoming system maintenance, Sun, 09/08/19 from 7:00 am until noon

posted Sep 6, 2019, 7:59 AM by Barbara Thiss

Maintenance Icon

Between 7:00 am and noon on Sunday, September 8, 2019, electrical improvements will be implemented in SDCOE’s data center. During this time, access to PeopleSoft will be disrupted intermittently. Please do not attempt to input data into PeopleSoft during this timeframe.

Time has been loaded for today’s Off Cycle payroll process, you will be locked out at 5:00 pm

posted Sep 3, 2019, 2:59 PM by Barbara Thiss

Time has been loaded for today’s Off Cycle payroll process. Please review the time that has been loaded, update your paysheets with subsets, and review the warrants you expect to process. All of your entries must be made before 5:00 pm when you will be locked out.

Please join us Tue, 09/10/19 from 9:30-11:30 am at SDCOE for an in-person PeopleSoft User Group Meeting!

posted Sep 3, 2019, 1:52 PM by Peyri Herrera

At this face-to-face user group meeting on Tuesday, September 10, we will share some exciting changes we have made that are designed to improve your customer experience as it pertains to PeopleSoft support. REGISTER HERE

Audience: For all PeopleSoft users. Highly recommended for “Primary Contacts” within your organization.

Why attend?
  • Learn about the new support structure and get to know your PeopleSoft Support Team
  • Get updates on major projects, including the Fluid and WorkCenter Project and the 2019 PeopleSoft Conference
  • Hear news from the CAB
  • Find out about recent PeopleSoft developments (PAF, new HR Dashboard, PO Form Project, Budget Check update, PeopleTools update)
Registration: Please register using GSMU at (Direct link: User Group Meeting)


NOTE: While we will be presenting a general update of the Fluid project at this meeting, it is not intended to replace the in-depth contents that we will provide at the PeopleSoft Fluid Demos in the month of September.

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