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PeopleSoft Announcements

News and announcements regarding PeopleSoft HCM (Human Capital Management) and PeopleSoft Finance.

December 2018 Payroll Distribution Status 1 of 3 – PEDR AVAILABLE

posted Dec 14, 2018, 7:35 AM by Barbara Thiss   [ updated Dec 14, 2018, 7:41 AM ]

Please hold off on running PEDR reports until notified. On Wednesday, December 12, 2018, we sent an announcement asking you to hold off running PEDR reports until notified. This is a follow-up message. The Payroll expense distribution process is now complete. You can now run PEDR reports.

Please wait until the encumbrance calculation has finished before running an extract that includes encumbrances. The CRC will notify you when this is ready when Status 3 of 3 is sent.

Payroll Distribution Status 1

Third Thursday Demo (12/20/18): Taking the Next Step with Employee Self-Service

posted Dec 13, 2018, 12:54 PM by Peyri Herrera

Third Thursday Demo

Is your organization interested in taking a next step with PeopleSoft Employee Self-Service (ESS) beyond View Paycheck? Come learn what your options are! (REGISTER HERE)

A baby step with ESS is to activate one screen called “Personal Information Summary” so employees can review what has been entered on the Personal Information screen in PeopleSoft HCM. An additional step is to activate other read-only functions, like viewing benefits, absence balances, and absence history. If you would like to give employees the ability to update their own information, you could also opt to allow them access to edit their Personal Information (like home address, phone number, email address, and emergency contacts).

Come to this month’s Third Thursday Demo on December 20, 2018, to learn about additional functionality you might want your employees to use in PeopleSoft ESS:
  • Viewing Personal Info 
  • Updating Personal Info – UPDATE CAPABILITY 
  • Viewing Benefits 
  • Viewing Absence Balances (for districts that use Absence Management) 
  • Viewing Absence History (for districts that use Absence Management) 

We will also share some use cases, tell you about the future of ESS (“Fluid”), and provide a reminder about how employees can reset their own PeopleSoft passwords.

NOTE: This is the same presentation from the PeopleSoft Conference on October 22, 2018. The handouts are available from http://crc.sdcoe.net/peoplesoftconference/handouts (See Session C - Taking the Next Step with Employee Self-Service).

NOTE TO SDCOE (DISTRICT 99): Please be aware that SDCOE employees already have all ESS functionality enabled; thus no new information would be presented.

Date/Time: Thursday, December 20, 2018 from 10:00-11:00 am (this demo is likely to take about 30 minutes but the whole hour is reserved)

Registration: https://sdcoe.zoom.us/meeting/register/2980a4a1038d3d0a7510d14dfea9e911. Registration is required. Upon registration, look for an email from “Zoom SDCOE CRC” (no-reply@zoom.us) with connection information.

Can’t join us live? This session will be recorded and available for playback on our Third Thursday webpage at http://crc.sdcoe.net/calendar/peoplesofttraining/thirdthursdays.

You are no longer locked out of HCM/ESS (12/13/18)

posted Dec 13, 2018, 9:35 AM by Barbara Thiss

You are no longer locked out of HCM and ESS. The Payroll distribution process is not yet complete. Please hold off on running PEDR reports until notified.

Time Administration Process to Remain ‘On Hold’ during start of Payroll Distribution:
In an effort to improve process performance during payroll distribution, TL_TIMEADMIN will remain on hold for one business day following the Payroll Confirmation. Approved Entries made to the timesheet will be processed into payable time when TL_TIMEADMIN is resumed. We expect the impact to timesheet entries to be minimal as the process will be resumed well in advance of the scheduled off-cycle. Please let us know if you have questions or concerns regarding this change.

Support for PeopleSoft Finance 2019 year end closing; sessions in March, April, May, and June 2019

posted Dec 12, 2018, 3:37 PM by Barbara Thiss

In March, April, May, and June 2019, the CRC is providing support for PeopleSoft Finance 2019 year end closing. For the areas of Purchasing, Finance, and Inventory we are conducting a session called “Review of Closing Activities” which is designed specifically for users who are brand new to year end closing; there is no added content for those who have attended this session in the past. For Purchasing and Finance we are also offering Open Lab opportunities. Sessions are held at both SDCOE (Linda Vista) and NCREC (San Marcos).

Registration: To register, use Go Sign Me Up at https://sdcoe.gosignmeup.com. Filter by Finance > Finance - Review of Closing. For assistance with GSMU, please contact Lori Free-Trout at lfreetrout@sdcoe.net.

Purchasing Year End Activities

Finance Year End Activities

Inventory Year End Activities

EBS is temporarily “holding” all HCM queries scheduled to run during Payroll

posted Dec 12, 2018, 3:22 PM by Barbara Thiss

Please refrain from scheduling HCM queries until after Payroll.

To prevent interference with payroll processing, this afternoon EBS has temporarily put on hold 17 HCM queries scheduled by users. These queries will resume their regular schedules Friday, December 14, 2018, the day after payroll is confirmed. Any additional queries that are scheduled during Payroll will also be put on hold.

Related announcement: Suspension of nightly HCM processes during payroll processing and distribution (posted 8/15/18)

All users will be locked out of PeopleSoft HCM and Employee Self-Service (ESS) on Wed, 12/12/18 at 5:00 pm

posted Dec 12, 2018, 3:18 PM by Barbara Thiss

At 5:00 pm tonight, Wednesday, December 12, 2018, all users' access to PeopleSoft HCM and ESS (Employee Self-Service) will be removed until payroll is confirmed, typically through the middle of the next day. This means you will not be able to access HCM or ESS during this time. You will have access to the system once payroll is confirmed. We will notify your organization's PeopleSoft HCM contacts when access has been returned.

No new combo codes will be generated until after December 2018 payroll distribution is complete

posted Dec 12, 2018, 2:33 PM by Peyri Herrera

The HCM Combo Code build process has been put on hold today, December 12, and will remain on hold until after payroll distribution is complete. No new combo codes will be generated at this time. We will notify you when the process resumes.

For details about the HCM Combo Code build process, please refer to Combo Codes Guide v1.0.pdf, which contains the Combo Code Schedule, plus information about what combo codes are, HCM screens that use them, queries, and FAQs.

PLEASE BE AWARE – Fraudulent Direct Deposit form was received by a District

posted Dec 11, 2018, 1:59 PM by Peyri Herrera

From SDCOE EBS: We would like to share with you an incident that fraud was attempted at a District. A District Payroll colleague shared with the SDCOE a fraudulent email that she received from someone pretending to be an employee at the District. In the email this individual made a request to change the direct deposit account to a new bank, account number, and routing number. This person also requested to bypass the pre-note. The signature on the email had all the correct information of the employee being impersonated and looked very real.

It was fortunate that the District payroll colleague was familiar with the email style of the employee and this email gave her pause. Then she decided to contact the employee by phone. At that time she realized that the email was fraudulent.

If you receive a request for a direct deposit change, the SDCOE recommends that you please independently verify that the employee in question did request the change. Do not reply to the email.

Please share this with your employees. We hope this will help everyone be aware of what could happen.

New error conditions added to the M_TL_RAPIDTIME_SESSION_INFO query for Rapid Time

posted Dec 10, 2018, 5:02 PM by Peyri Herrera

NEW!

For Rapid Time users.

Effective December 10, 2018, new error conditions have been added to HCM Rapid Time Session Information (M_TL_RAPIDTIME_SESSION_INFO) query to help identify time entries with a Date Under Report (Rpt Dt) that is either 1 or more months after or 6 months or more before today's date. Future dates have caused several Rapid Time sessions to fail due to not having supporting configurations set for those future date calendars. Dates 6 months or older are more of a warning to verify the Date Under Report (Rpt Dt) is correct.

The new M_TL_RAPIDTIME_SESSION_INFO query error messages are:
  • Rpt Dt 1 month or more AFTER today. This error means the date of the time worked is 1 month or more after today's date. 
  • Rpt Dt 6 months or more BEFORE today. This error means the date of the time worked is 6 months or more before today's date. 
As a reminder, the best practice is to run the M_TL_RAPIDTIME_SESSION_INFO query after you have uploaded the time entries from the Rapid Time Excel/CI Spreadsheet to the Rapid Time screen and before you submit the Rapid Time entries to Time & Labor for processing and loading onto the Timesheet screen. Download the M_TL_RAPIDTIME_SESSION_INFO query results to Excel then filter the Error Message column looking for any errors. Rapid Time entries containing errors need to be corrected before submitting them to Time & Labor otherwise they will cause the Session to fail. The Error Message field will be blank if no errors are found. If there are no errors found you can proceed with submitting the Rapid Time entries to Time & Labor for processing and loading onto the Timesheet screen.

If you have any questions about the changes to the HCM Rapid Time Session Information query please contact the Customer Service Center (CRC) by submitting a HEAT Self Service Ticket or calling 1-800-289-1500.

November 2018 Payroll Distribution Status 3 of 3 – ALL PAYROLL PROCESSING COMPLETE, ENCUMBRANCES UPDATED

posted Dec 6, 2018, 4:04 PM by Barbara Thiss

All payroll distribution, including encumbrances, is complete for November 2018 payroll. Expense journals and cash journals posted the night before 11/30/2018. The remaining encumbrance adjustment journals being held for 1st interim reporting were processed December 3rd.

Payroll Distribution Status 3

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