Vendor Reports to Prepare for 1099 Processing

posted Jan 3, 2014, 12:02 AM by Peyri Herrera   [ updated Jan 3, 2014, 12:03 AM ]
Happy New Year! This is a reminder that you have through January 15, 2014, to prepare for printing 1099s. Please refer to the letter dated December 2, 2013, regarding notice and procedures for printing 1099 forms.

The rollover process to move vendor payments from This Calendar Year to Last Calendar Year on the VENDMT screen was completed on January 2, 2014. The 1099/599 Vendor Report #19 that includes all vendors with a “P” or “A” (1099) code was ordered for your district as a PDF on January 3, 2014, and can be viewed on the RPTSTA screen. A 1099 will be printed for vendors with payments of $600 and over.

Reminders:
  • The VE1099 Screen Address prints on the 1099.
  • Make amount changes due to canceled warrants or any other amount adjustments in the Last Calendar Year field after 01/03/14.
  • Include Tax ID or SSNs to avoid penalties.
  • Order additional reports as a PDF with the now process or access the VENLST screen to get a listing of all your "P" or “A” Type vendors.
We also ordered as a PDF for your district, the Calendar Year Vendor Report #23, before the rollover process. It contains 2012 and 2013 payment history for your retention. It is a valuable tool to review and account for any additional vendors who may require a 1099.

The 1099s are scheduled to print the evening of January 15, 2014. County Office will submit 1099 information via electronically to the IRS and State of California. District and recipient mailer copies will be available to the districts no later than January 22, 2014.

Direct processing and printing questions to the CRC at crc@sdcoe.net or by calling (800) 289-1500.