FIS System: Year End Reminders (06/18/15)

posted Jun 18, 2015, 2:31 PM by Peyri Herrera
The following reminders are for the fiscal year end processes and corresponding dates (as applicable) for the month of June and early part of July.

Please make sure that Resource 9999 and Object 9511 (Accrual Suspense) are set up for each fund in FY2015-2016. When payroll posts to FIS and 9511 is not set up for a particular Fund and Resource, the System will then have to post to Resource 9999 and Object 9511 for that fund and resource.

Important Dates for Year End:
06/19/15 – M12 will post to FIS in the evening.
06/24/15 – Last day to input SXADJs.
06/24/15 – SXADJs will post to FIS this evening.
06/25/15 – The S24 payroll scheduled to process.
06/26/15 – Tentative date the S24 will post to FIS in the evening.
06/29/15 – Last day to input invoices for FY14/15 with a 06/30/15 Due Date.
06/30/15 – INVADD will be disabled in the morning.
06/30/15 – Last day to order VENDOR Report #03 (Alpha) or #04 (Numeric) as a Now before vendor history is rolled to the new fiscal year.
06/30/15 – VENDMT dollar amounts will move from “This Fiscal Year” to “Last Fiscal Year” during the nightly process.
07/01/15 – ENCUPD and ENCENT will be disabled in the morning.
07/01/15 through 07/06/15 – GLTRBL screen requires FY14/15 entry otherwise defaults to current FY15/16.
07/01/15 – All Encumbrances will be liquidated.
07/06/15 – Month-End closing for On-Lines; System is down at 5:00 pm.
07/07/15 – First day to input invoices with a Due Date of 07/08/15 for FY 15/16.
07/07/15 – ENCENT, ENCUPD, INVADD (for fiscal year 15/16) are available.
07/07/15 – FYTRN, FYDIST (for fiscal year 14/15) are available.

New Workers Compensation Rate for FY 15/16 will be displayed on the RATES screen in payroll by June 25, 2015. The District WCOMP Mod Factor will be updated by June 25, 2015. To calculate your districts workers compensation rate, multiply this rate times your district WCOMP Mod Factor displayed on the DIST ID screen in Payroll.